140 LLL Property Coordinator - Riverhead, NY Job at Cornell Cooperative Extension
Cornell Cooperative Extension New York State
$58,500 a year
This position will serve as the 140 LLL (Living Learning Laboratory) Property Coordinator for Cornell Cooperative Extension Association of Nassau County and will work under the direction and supervision of the Executive Director. This position will provide direction, organization, coordination, and management of all aspects of the assigned 140 LLL Programs, to include, but not be limited to: D.P.F. 4-H Camp Programs, the Long Island County Fair, the New York State Fair, and other 140 LLL Programs (rentals, event coordination, and adult education) administered by Cornell Cooperative Extension Association of Nassau County. This position will be responsible for enhancing 140 LLL Programs, resources and collaborations. This position will provide management and oversight of assigned grants and contracts, will provide management and coordination of marketing and fundraising for assigned Programs, both on-site and off-site in accordance with the 140 LLL Program Area’s Plan of Work.
Required Qualifications:
Development - 5%
Direction - 30%
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to the
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Job Title: Association Tmp Professional
Required Qualifications:
- Bachelor’s Degree.
- Experience relevant to the role of the position.
- Valid Driver’s License and the ability to meet travel requirements associated with this position.
- Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Preferred Qualifications:
- Familiarity of subject matter appropriate to area of programming (4-H Youth Development).
- Familiarity with principles, theory, research and application of youth camping environments (summer camp, residential camp, and camp programming).
- Demonstrated initiative, reliability and dependability.
- Demonstrated ability to plan, teach and evaluate informal educational programs through a variety of delivery methods to reach individuals and groups, adults and youth.
- Demonstrated ability to communicate effectively through oral, written and visual means.
- Demonstrated ability to utilize computer technologies for education and communication purposes.
- Demonstrated ability to participate in professional team efforts with volunteers and staff.
- Demonstrated ability to supervise and lead programming.
- Demonstrated ability to relate to diverse audiences.
Responsibilities/Essential Functions
Program Responsibilities:
Development - 5%
- Influence the creation of program materials to address the needs of the youth participants.
- Work on the expansion of CCE-Nassau programs to serve more youth year-round.
- Develop a Leadership and Apprentice Program. Continue to make recommendations on growing and enhancing program.
- Provide input to aid Supervisor with the development of crisis management plan and emergency management procedures.
- Support the research, identification and selection of existing resources for the assigned programs.
Delivery - 10%
- Promote positive youth development based on 4-H essential elements.
- Occasionally, assist CCE-Nassau programming. Locations include but are not limited to the 140 LLL, D.P.F. 4-H Camp, Long Island County Fair, the New York State Fair, off-site 4-H locations and other locations identified/needed to support the established Plan of Work.
- Effectively use all forms of mass media, including social media, for the innovative delivery of CCE-Nassau educational programs as needed.
- Work to foster acceptance of CCE-Nassau Programs, methods, and policies while addressing community and individual needs and considering diverse audiences.
- Serve as a team member and cooperate with the entire Association and CCE-Nassau Program staff to achieve Association program delivery goals.
Evaluation - 5%
- Implement program evaluation as designed.
- Supply input on updating program evaluation forms as needed.
- Interact with program participants to obtain evaluation data, to include evaluating effectiveness of classes (including quality, safety/enjoyment) and instructors within program areas for all programs offered.
- Analyze program data, and based on that analysis, assist in making improvements in programming.
- Based on program parameters, interpret evaluation data to constituents as appropriate.
- Conduct in-person and/or virtual meetings for the purpose of evaluation and promotion as needed or assigned.
Administrative Responsibilities:
Direction - 30%
- Develop written plans and strategies to maintain records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment.
- Plan for seasonal staffing needs of facility, working with the Supervisor, Executive Director and/or other designee.
- Plan for facilities needs fulfilled by outside contractors/vendors.
- Provide planning input to Association Management for upkeep of facilities, needed repairs, etc.
- Plan the work responsibilities according to priorities for facility staff.
- In collaboration with the Supervisor, Executive Director and Camp Committee, prepare and provide input for facility budget.
- Confer with leadership on strategic facility needs.
- Plan project activities with Association and town officials to assure compliance in coordination with Supervisor.
- Provide input into the development of the Association budget related to facilities and maintenance.
Management - 35 %
- Collaborate with the 140 LLL Maintenance Coordinator with oversight of construction and renovation projects, moves, building security, inventory control, and scheduling of vendors and contractors.
- Work with the Supervisor, Executive Director and/or designated staff to negotiate contracts with vendors and/or contractors, and to ensure required risk management approvals are in place.
- Coordinate project activities with Association and town officials to assure compliance.
- Provide management (including recruitment and selection) and supervision (including guidance, performance feedback and annual performance reviews) to designated staff following established policies, procedures, and protocol, and provide regular staffing updates to the Supervisor, and/or Executive Director as required.
- Monitor expenses and payments including verification of payment and invoicing matching contract pricing in coordination with the Supervisor.
- Provides regular and special reports, as required, on the conduct of the project to the Supervisor.
- Assure security of the facility.
- Provide input and guidance to Supervisor for upkeep of facilities, needed repairs, etc.
- Organize work responsibilities according to priorities for property staff.
- Monitor completed work by contractors and vendors, follow up as needed.
- Assist the 140 LLL Maintenance Coordinator with ensuring adequate supplies and materials are available to conduct grounds keeping and custodial tasks.
- Comply with established health and safety regulations and guidelines including OSHA/PESHA. regulations.
- Ensure emergency preparedness plans are monitored and kept up to date.
- Ensure delivery schedules, quantity and quality criteria are met.
- Solve problems and resolve conflicts that arise utilizing appropriate policies and procedures, as needed. Report actions immediately to Executive Director.
- Allocate program resources to accomplish Association program objectives within the assigned CCE-NC programs.
- Monitor assigned programs income/expenses to ensure spending is within the program budget constraints.
- Take corrective action to reduce risk and ensure a safe property and camp management.
- Ensure the documentation of critical events including but not limited to injuries and accidents. Communicate these immediately to Executive Director.
- Assist in managing post incidents in conjunction with Team Leader.
- Communicate daily with the140 LLL Maintenance Coordinator, Farm Supervisor, and Camp Directors communicating schedules and property concerns.
- Implement health and safety guidelines and procedures described in the camp safety plan that is approved by the NYS and Suffolk County Department of Health.
- Administer the daily schedule effectively, balancing activities and daily routines; insuring adequate staff coverage and adjusting for weather-related or other.
- Collaborate with 140 LLL Maintenance Coordinator for all repairs and maintenance of facilities, agency vehicles, supplies and office equipment and make recommendations for improvements and repairs.
- Maintain safety records for vehicles and activity areas as per Department of Health, American Camping Association and local requirements.
- Manage effective emergency/crisis response to issues and communicate to applicable staff as needed.
- Assist in the securing of necessary operating permits for 140 LLL from agencies as required. Actively participate in inspections and visits.
- Meet quality standards of accreditation from the American Camp Association, as required.
- Assist with the development and review of position descriptions.
- Monitor policies and practices that reduce risk and promote health and safety for campers and camp staff at 140 LLL.
- Always ensure confidentiality of all information and records.
- Maintain good standings with the NYS and Suffolk County Department of Health.
- Provide management of off-season rentals and provide supervision as needed.
- Conduct staff interviews and make recommendations for hiring.
- Provide oversight to volunteers as assigned.
Coordination/Operation - 10 %
- Ensure timely and effective communication at all times.
General:
- Facilitate routine ordering of cleaning supplies, building materials, maintenance items, etc.
- Safely operate all vehicles and other job-related equipment.
- Conduct training on Emergency Preparedness to necessary staff.
- Interact with clientele, staff, volunteers, and the public in a courteous and respectful manner always.
- Assist in tracking and coordinating delivery schedules.
- Assist in all CCE Nassau locations as needed.
- Assist all CCE Nassau Programs with operational tasks to efficiently manage property.
- Coordinate Camp and 4-H fundraisers.
- Coordinate and facilitate trips to the 140 LLL Facility.
- Obtain evaluation data and program needs assessments from program participants based on existing evaluation framework and guidelines.
- Coordinate projects and ongoing outreach efforts in accordance with established Plan of Work.
- Coordinate effective marketing strategies in the promotion of programming efforts to include, but not limited to: print media, news media, social media, and multi-media efforts.
- Effectively maintain existing professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
- Assist Executive Director with maintaining external relationships with insurer; local police, fire and emergency medical units; inspectors and compliance officers on issues of health and safety.
- Organize and coordinate activities related to 140 LLL Programming.
- Maintain staff training materials including but not limited to staff handbook.
- Find tabling events to promote programs, job and other services offered by CCE and represent CCE-NC at these tabling events.
- Facilitate awareness of and promote farming producers’ involvement with Taste New York and other CCE-Nassau programs.
- Assist with taking of photos and videos for marketing, social media and registration software.
- Work with CCE-Nassau Program Staff to maintain healthy food options for programs within budget.
- Write articles and success stories for newsletters, brochures and CCE program reporting.
- In collaboration with 140 LLL Maintenance Coordinator and Camp Directors, schedule contractors, volunteers, or other resources to address facility, maintenance, and storage needs.
- Schedule and run property workdays for volunteers and staff.
- Assist, when needed, with the production of (develop, edit, format and publish) word processing documents including but not limited to letters, newsletters, routine correspondence, brochures, labels, forms, certificates, etc. utilizing desktop publishing software.
- Assist with the preparation, distribution, proofreading and mailing of brochures, newsletters, event flyers, certificates, and other promotional materials.
- Operate basic office equipment including copiers, computers, calculators, postage meters; and other office equipment deemed as necessary. Trouble-shoot minor problems utilizing user/operation manuals and/or may call for more complete repairs.
- This position may require the transport of program participants and/or program materials and resources in performing position responsibilities.
Grounds & Building Maintenance:
- Schedule and oversee routine maintenance and inspections as required.
- Set up and tear down meeting facilities as specified.
- Remove snow and ice from roads, walks, roofs, driveways, and parking lot as needed.
- Ensure proper maintenance of lawn and landscaping as needed.
- Provide input for requisitions and tool maintenance, equipment, and supplies.
- Assist in organizing and maintaining the kitchen, pantry and storage areas of rental properties to meet NYS and Suffolk County Department of Health standards.
- Collaborate with Supervisor, 140 LLL Maintenance Coordinator, and staff to ensure the buildings and grounds are prepared for educational programming.
Rental/Building Usage:
- Prepare facilities in advance of rentals.
- Responsible for managing all facility rentals –manage general maintenance and repairs of appliances as needed.
- Consult Manage rental/usage calendar or designated individual weekly for information regarding building and grounds use.
- Arrange for seasonal openings and closing of buildings.
- Serve as the contact for events and rentals issues and emergencies.
- Check facilities after use by renters and report damage to the Supervisor or designee.
- Set up chairs, tables or any other equipment as specified.
- Coordinate cleaning schedule with 140 LLL Maintenance Coordinator.
Professional Improvement - 5%
- In cooperation with Assistant Director and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
- Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety-Applied to all duties and functions.
- Support the Association to maintain a safe working environment.
- Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
- Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy-Applied to all duties and functions.
- Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
- Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
- Aware of, and adheres to, established Cornell Cooperative Extension Association of Nassau County policies, procedures and Cornell Cooperative Extension Skills for Success.
- Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
POSITION DETAILS:
This is an exempt, full-time position, 100% FTE. The annual salary for this position is $58,500.00. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance and NYS retirement.
Pay Rate Type: Salary
HOW TO APPLY:
Review of applications will begin immediately. Position will remain open until close of day on May 31, 2023 and until a qualified pool of candidates is obtained.
Applicants need to attach/upload a resume to the online application in either Microsoft Word or PDF format. In the “Experience” section of your application, use the Paperclip icon to search for file(s) or use the “Drop Files Here” box to manually drag document(s) into your application. Once the application is submitted you will not be able to change your submission or add attachments.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to the
Applying for a Job (External Candidate)
document for additional guidance.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the
Applying for a Job (Internal Candidate)
document for additional guidance.
Contact Erika at
eh482@cornell.edu
with questions.
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so that you may participate in the selection process you are encouraged to contact Erika at
eh482@cornell.edu
.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Job Title:
Level:
No Grade - Annual
Pay Rate Type:
Salary
Company:
Contact Name:
Jerilynn Cross
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required
Notice to Applicants statement
. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
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