Currently, we are looking for one (1) Accountant/Auditor.

Location: Sarasota, FL 34243; Foundation Department

Shift time: Monday-Friday, 8:00 a.m. to 5 p.m.

Dress Code: Business casual

Compensation: $20.97/hour

Daily Duties and Responsibilities:

• Prepare purchase requisitions, review incoming invoices to determine accuracy, and processes invoices for payment for the Business Office, Purchasing, Parking Services, and Postal operations.
• Act as backup for PCard reconciliation for all these areas.
• Act as an office liaison with Auxiliaries on A/R issues.
• Work with auxiliary staff to reconcile revenues and A/R monthly.

Cashiering:

• Daily operations of the Cashier function for the College.
• Collect and create receipts for monies deposited, including student tuition and fees, third-party payments, and general A/R (non-student) payments, into the Banner A/R module.
• Responsible for the timely processing of payments by mail and phone.
• Accept and distribute student financial aid checks and coordinate information dissemination with the Financial Aid office.
• Prepare daily reconciliation of cash, check, credit cards, ACH payments, and other electronic online payment systems with validated payment forms, reports, and cash receipts drawer.
• Oversee cash supply and perform regular cashier, safe, and petty cash/change fund audits.
• Responsible for refund processing.
• Coordinate cash pick up with courier service, adjusting the schedule as needed based on semester time and office funds.

Receivables:

• Provide exceptional customer service to all clients and promptly respond to inquiries.
• Research and respond to account questions regarding student and non-student accounts.
• Prepare correspondence to students in non-routine situations concerning financial holds and account balances.
• Resolve conflict, including researching and resolving account billing inaccuracies (student and non-student).
• Prepare reports and review the non-payment cancellations list to determine reinstatement balances.
• Apply and approve the release of financials holds on student accounts.
• Assist the Associate Controller in assessing Late Payment Fees each semester.
• Reconcile all third-party billings to receipts in the College's ERP system and recommends journal entries to the Associate Controller that may need to be made.
• Coordinate third-party billing – Florida Prepaid, other state's 529 plans, outside scholarship organizations, VocRehab, etc.
• Manage electronic payment systems, including web payments, payment processing, cardholder disputes, and merchant services.
• Resolve technical and functional issues with credit card processors and troubleshoot and reconcile payment system errors with the Associate Controller.
• Responsible for the accurate data entry of Title IV authorization information and parent information into the College's ERP system.
• Work closely with the Office of the Registrar on student account balances for graduation requirements and other account statuses and with the Office of Financial Aid and Housing Auxiliary on student accounts.

Collections:

• Maintain all A/R records for the College, including billing and reporting requirements.
• Manage the collection of all institutional debts due to the College, such as tuition, housing, fines, etc. This includes monthly printing and mailing of all outstanding accounts, student and non-student, preparing and sending 90-day demand letters, and placement of overdue accounts with the College's approved collection agencies.
• Perform monthly account reconciliations between the College's ERP system and the Collection agency accounts.
• Prepare reports for uncollectible accounts and write-offs annually for submission to the College administration.
• Assist with the implementation, testing, and maintenance of automated systems used for the Collection of debts.

Financial Analysis:

• Formulate, interpret, and implement cashier procedures after reviewing with Associate Controller.
• Develop and recommend updates to desktop procedures for the cashiering function of the College. Once approved, ensures that updates are implemented and documented appropriately.
• Compile computer-generated reports of collections, identifies sources and distributions of revenues, and balance cash.
• Assist the Controller and Associate Controller with the preparation of annual financial statements.
• Performs special projects as needed.

Internal Controls:

• Verify security courier identification before releasing deposits.
• Ensure compliance with regulations in internal control, audit, and confidentiality.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Finance, Management, or Public Administration and two years of accounting-related experience.
• Experience with the State University System of Florida and knowledge of Ellucian Banner A/R module or other ERP system A/R modules.

Requirements:

• You must sign and date your résumé before uploading.
• You must provide three references.

Job Types: Full-time, Contract

Pay: $20.97 per hour

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:

Application Question(s):

• Do you have a Bachelor’s degree in Accounting, Finance, Management, or Public Administration and two years of accounting-related experience?
• Do you have cashiering experience?
• Do you have receivables experience? Please explain.
• Do you have collections experience? Please explain.
• Do you have financial analysis experience? Please explain.
• Do you have internal controls experience? Please explain.

Education:

• Bachelor's (Required)

Experience:

• Ellucian: 2 years (Required)
• ERP systems: 2 years (Required)
• Accounting: 2 years (Required)

Work Location: In person

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