ACCOUNTING/EXECUTIVE ASSISTANT:

Florida Cardiopulmonary Center is seeking a full-time Accounting/Administrative Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

This position requires clear and effective communication skills and a positive attitude. Candidate must be responsible, reliable, & possess excellent people skills.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

RESPONSIBILITIES

• Office responsibilities include answering phones, communicating with patients & vendors
• Organize, schedule appointments, manage executive calendars & set up meetings
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Develop and maintain a filing system
• Maintain contact lists
• Duties include filing, copying, mailing, scanning, and receiving supplies.
• Assist with organizing the bookkeeping processes of the company
• Order all office supplies
• Create Purchase Orders for vendors and communicate with them regarding discrepancies in invoicing or payment
• Prepare Accounts Payable files and process checks for signing.
• Send invoices and keep track of monthly accounts receivable.
• Perform monthly reports for purchase orders, utilization & Inventory product list
• Finding ways to cut costs and maximize profits.
• Analyzing data to increase business operational efficiency.
• Manage and construct departmental financial and statistical tools utilizing Web-Based Applications, Microsoft Excel, and Word
• Maintain all necessary and appropriate records, files, and processes to ensure the smooth and compliant operation of the company, focusing on accuracy and transparency
• Maintaining and tracking inventories and updating them in software regularly
• Maintain, monitor, and order office supplies, as required
• Submit and reconcile expense reports

QUALIFICATIONS:

• A minimum of a 2-year Associates degree.
• Bachelor’s degree preferred
• Be comfortable working in a fast-paced environment
• Outstanding written communications skills - proper English, and the ability to draft professional documents and other forms of written communication
• Excellent verbal communications skills - articulate, well-spoken, professional, polished
• Pay great attention to detail
• Be computer literate with proficiency in Microsoft Office Word, Excel & Outlook
• Strong typing skills
• Have the desire to truly attend to people by phone
• Must be conscientious, and have excellent organizational and multi-tasking skills.
• Must have the ability to learn and utilize new software and office procedures and be up-to-date with technology usage.
• Must have a proven track record in handling diverse responsibilities, exposure to confidential materials, and proficiency in multi-tasking.
• Experience effectively dealing with senior executives and senior management

Experience:

• Accounting job: 1 year (Preferred)
• medical office: 1 year (Preferred)

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Orange City, FL 32763: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: One location

Please Note :
ajayjain.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ajayjain.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.