Foundation Accounting Specialist

SUNY Ulster

Stone Ridge, NY 12484

Full Time

35 hrs/ week, 12 months/year

Salary $42,500 year + full benefits

Application Deadline: Open until Filled

Job Details

The Foundation Accounting Specialist of the Ulster Community College Foundation, Inc. reports directly to the Director of Foundation Accounting and is responsible for processing and maintaining confidential financial information per GAAP relating to the activities of the Foundation, donor database administration, corporate document maintenance, assisting with the Foundations annual events, and other duties as required.

Essential Duties and Responsibilities

• Responsible for the daily financial transactions of the Foundation including accounts payable, accounts receivable, cash receipts, budget monitoring and the general ledger.

• Post data from subsidiary ledgers to the general ledger and preparation of adjusting journal entries as needed.

• Responsible for monthly bank reconciliations for all foundation bank accounts, accounts receivable accounts and prepare college and donor invoices as needed.

• Maintain donor database and gift records, prepare donor reports and donor acknowledgements.

• Maintain vendor records and files.

• Communicate effectively with donors, vendors and other areas of the college community.

• Assist with the preparation for annual independent audits of the Foundation.
• Responsible for maintaining appropriate records to document final accounting for all books of account, including the general ledger, cash receipts, and cash disbursements. Such record keeping methods will comply with record retention requirements.

Minimum Qualifications:

An Associate’s degree; accounting and analytical skills, proficient in Microsoft Excel, Word, Google Docs/ Sheets.

And

A commitment to SUNY Ulster’s Diversity, Equity and Inclusion Mission and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students and individuals with diverse abilities and interests.

Preferred Qualifications:

Bachelor’s Degree in accounting, business or related field.; prior experience in a not-for-profit and fund accounting; and knowledge of data processing methods. Experience in Blackbaud systems including Raiser’s Edge, Financial Edge and Blackbaud Awards Management (BAM).

Salary:

This position is contingent upon adequate funding. An initial starting salary of $42,500, dependent upon qualifications, per year with an excellent benefits package has been allocated for this position

Additional Information:

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 15 holidays including 4 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment.

Application Process:

The position is open until filled. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

• Cover Letter/ letter of interest
• Resume
• Contact information for three references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Offers of employment are contingent upon Board of Trustee ratification. Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. All positions are contingent upon adequate funding.

Application Process:

The position is open until filled. However, SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

To apply for the position, email the required documents to: resumes@sunyulster.edu

Submission Requirements

• CV
• Cover letter which discusses your qualifications, interests and your ability to serve a diverse student population.
• 3 references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.suny ulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicants to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

CONDITIONS OF EMPLOYMENT

SUNY Ulster mandates that all employees be fully vaccinated and show proof of completed vaccine status at time of hire. If you cannot receive the COVID-19 vaccine due to a disability/medical reason or sincerely held religious belief, you will be required to follow SUNY Ulster policy and process to apply for an accommodation.

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. *Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

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