Description:

Accounts Payable Assistant, Miami Under the general direction of the Financial Controller, the Accounts Payable Assistant will oversee the entry of all accounts payable data to insure timely and accurate processing of accounts payable and inventory related transactions. The AP Assistant will be responsible for the monthly AP close function up to and including account reconciliations, provide analytical and historical spend analysis as required and assist in the preparation of weekly payment runs. This role is accountable for the following

Review invoices after performing three-way match (invoice, receiving information, and approval/purchase orders) for inventory-related transactions.

Analyze documents for accuracy, investigate questionable data and take corrective action when necessary.

Oversee vendor accounts, including communicating with new vendors to set up account information, responding to payment questions, and managing vendor account details.

Reconcile supplier statements with invoices for accuracy & completeness on a monthly basis.

Ensure that all invoice backup / documentation has been filed / saved, etc.

Obtain correct approvals for non-PO received invoices.

Responds to vendor inquiries regarding status of payment.

Scanning of processed payments and or resolved issues for future referencing.

Assist in miscellaneous accounting processes and procedures.

Additional Skills & Qualifications:

Completion of a high school diploma.

Excellent verbal and written communication skills.

Ability to work well in a fast-paced professional office environment.

Must be team focused, and able to develop collaborative working relationships internally and externally.

Manages multiple tasks seamlessly and adapts to the work environment.

Understanding of relevant accounting practices, procedures and regulatory requirements.

Experience so that you can hit the ground running:

Minimum of 2 years of accounts payable experience

Aviation industry experience a plus.

Tools and Technology Experience:

Knowledge of accounting software such as Microsoft Dynamics NAV 2016.

While you won’t need to be a full-on techie, knowledge of Microsoft products is required, plus the ability to calculate figures such as discounts.

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.