Description:

This A/P Vendor Coordinator will be joining a department of twenty people. They will be responsible for the following: • Vendor File Maintenance - maintains and administers Accounts Payable/Purchasing Vendor Master file to ensure the integrity and the accuracy of the database in accordance with UPHS policies and guidelines. This includes all set-up and changes, including payment terms. • Process add/change requests using Chrome River and Ascend Workflows, monitor workflow activities and troubleshoot “hung” items. Returns to creator with detailed notes as to necessary action items • Collect W9 and, where necessary, Independent Contractor Determination Certification forms for all new vendors or vendors being reactivated. Confirm Tax information matches the IRS and confirm vendor is not on OGC watch-list. Maintains and administers the W9 document retention data base with in Ascend, works with AP staff to obtain vendor W9 forms and updates Lawson with the vendor TIN# • Manages Bank of America and Amex Credit Card payment programs, including enrolling/un-enrolling vendors, processing payments, reconciling vendor accounts, and reconciling general ledger account. • Document imaging and OCR verification – to ensure image quality is high and data elements are correct. MUST HAVES: High School Diploma or higher Accounts Payable Experience managing vendor lists/databases (Onboarding and offboarding vendors) Experience with E-payables/Credit Card payments/programs Experience using an automated ERP such as Lawson, Oracle, Peoplesoft, SAP, NetSuite, JDEdwards, Dynamics, etc. Excel (Create pivot tables and v-lookups) Nice to have: Lawson Chrome River Healthcare Industry

Skills:

expense management, vendor management, accounts payable, excel pivot tables, invoice processing, credit card reconciliation, concur, lawson, Chrome River, Recurring payments

Top Skills Details:

expense management,vendor management,accounts payable,excel pivot tables,invoice processing,credit card reconciliation

Additional Skills & Qualifications:

High School Diploma or higher 3+ years of processing 100+ accounts payable invoices a day 3+ years of managing vendor lists/databases (Onboarding and offboarding vendors) 3+ years of experience with E-payables/Credit Card payments/programs Experience using an automated ERP such as Lawson, Oracle, Peoplesoft, SAP, NetSuite, JDEdwards, Dynamics, etc. Excel (Create pivot tables and v-lookups) Nice: Recurring Payments Chrome River (Non-PO system, Expense management) or Concur Lawson

Experience Level:

Entry Level

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.