Accounts Payable Coordinator Job at PCI Pharma Services
Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.
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Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.
Processes vendor invoices, issues accounts payable checks and compiles and maintains accounts payable records by performing the following duties:
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The essential duties and responsibilities include the following but other duties may be assigned.
Receives, reviews and processes vendor invoices for payment(both MRO and material invoices) Review and enters expense reports and freight invoices Ensures accuracy of account coding on invoices, and proper authorization is received for payments Maintains all information in automated system and in accounts payable log Issues and mails accounts payable checks, sends original invoices and back up to electronic storage system for on-line viewing Prints all accounts payable reports/reconciles all accounts payable accounts in General ledger Enters weekly ACH’s in bank system, JDE and Excel spreadsheet, creates bank deposits for payments received also maintains postage machine Calculates and posts monthly Accounts Payable metrics, Enters weekly agency invoice Prepares and issues sales tax returns, annual 1099 forms, Ensures efficiency in utilizing all discounts allowed, troubleshoots all related issues, and creates and maintains accounts payable procedures. Reviews and ensures accuracy of the Received not vouchered reports This position may require overtime and/or weekend work. Knowledge of and adherence to all PCI, cGMP, and GCP policies, procedures, rules. Attendance to work is an essential function of this position Performs other duties as assigned by Manager/Supervisor. Assist in compliance with PCI Financial Policies. Responsible for updating, tracking, and sharing/presenting related metric reports. Active participant in monthly departmental meetings.
Special Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be physically capable to perform the duties listed below with or without reasonable accommodations which may be made to enable individuals with disabilities to perform the essential functions
- Stationary Position: From 1/2 to 3/4 of the day.
- Move, Traverse: Up to 1/4 of the day.
- Operate, activate, use, prepare, inspect, or place: None
- Install, place, adjust, apply, measure, use, or signal: None.
- Ascend/Descend or Work Atop: None.
- Position self (to) or Move (about or to): None.
- Communicate or exchange information: 3/4 of the day and up.
- Detect, distinguish, or determine: Up to 1/4 of the day.
On an average day, the individual can expect to move and/or transport up to 10 pounds
choose an item.
This position may have the following special vision requirements.
- Close Vision Distance Vision Color Vision Peripheral Vision Depth Perception
- Ability to focus No Special Vision Requirements
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The following are some environmental conditions that one may be exposed to on a daily basis and for various lengths of time.
- Work is primarily performed at a desk and/or in an office environment. for 3/4 of the day and up.
The noise level in the work environment is typically, quiet.
Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required for the stated position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required:
- Associate's Degree in a related field and/or 1-3 years related experience and/or training.
- Basic Mathematical Skills
- Basic Computer Skills: Ability to perform basic computer tasks and has the ability to operate common computer programs.
- Minimum Professional Proficiency: Ability to speak in a way that allows one to participate effectively in various conversations. Ability to read various types of standard items addressed to general readers.
- High Reasoning: Ability to solve practical problems and deal with a variety of concrete variables in situations where there is only limited standardization. Ability to interpret a variety of instructions that may be provided in various forms.
Preferred
- Ability to work independently and/or as part of a team.
- Ability to identify and resolve problems in a timely manner.
- Ability to display original thinking and creativity.
- Ability to demonstrate attention to detail.
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Equal Employment Opportunity (EEO) Statement:
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
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