Admin Assistant (Temporary) Job at Quinn Company
Summary:
The Admin Assistant is primarily responsible for customer communication, and providing organizational & administrative support to branch staff.
Wages:
**Salary information will only be added to positions in WA or CA jobs only**
Starting wage will depend on experience and education. We also offer a total compensation package in addition to base salary.
Responsibilities:
- Essential duties and responsibilities include but are not limited to the following.
- A fit with Quinn Company’s performance driven culture and values of Integrity, Teamwork, Respect, Quality and Service.
- Work with customers in a professional manner ensuring their needs are met and obtain a positive Net Promoter Score.
- Demonstrate professional communication with internal and external customers.
- Responsible for answering telephone, routes calls, takes messages, and provides general information for multiple Monarch locations.
- Responsible for assisting walk-in customers.
- Responsible for obtaining and processing all forms of payment from customers.
- Responsible for scheduling shipments with freight companies.
- Responsible for preparing correct and complete documents for freight companies.
- Responsible for setting up new customers and vendors.
- Manage shared spreadsheets.
- Oversee all emails from accounts payable and billable.
- Responsible for creating and receiving purchase orders.
- Purchase departmental supplies.
- Purchase diesel fuel, propane, and hazmat-waste disposal services for multiple departments.
- Responsible for end of day document process.
- Responsible for organizing shipping documents daily.
- Responsible for filing office documents electronically and manually.
- Confirm vehicle registration for service trucks.
- Maintain and schedule proper capacity test compliance of service trucks.
- Maintain and schedule monthly maintenance of forklifts.
- Follow and understand MSHA & OSHA requirements. Suite proper PPE and safety rules that apply to the job.
- High school diploma or general education degree (GED) and one to two years administrative experience and/or training; or equivalent combination of education and experience.
- Associates degree in Business desirable.
- Proficient with MS Office software, including Outlook, Excel and Word.
- Previous experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machines.
- Strong written and verbal communication skills.
- Excellent time management, problem solving and organizational skills
- Ability to move quickly between tasks and handle multiple requests from different individuals and departments.
Physcial Demands:
- Ability to sit, stand and walk for extended periods of time.
- Ability to use repetitive motion with phone, computer, keyboard, and mouse.
- Ability to see, hear, and talk with necessary individuals who this role will partner with.
- Ability to lift up to 50 pounds.
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