Administration Manager Job at Anywhere Real Estate
Anywhere Real Estate Los Gatos, CA
$33 - $38 an hour
Coldwell Banker is currently seeking an Administrative Manager to join our amazing Los Gatos office.
The Administrative Manager is responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager, supervising the staff and assisting the agents, the Office Administrator plays a key role in coordinating all the activities involved in, listing, sales and closings of properties. The Office Administrator is very instrumental in the smooth operation of the office. This is a great opportunity to make a huge impact on the success of this office by leading the administrative team that provides top notch service to the best realtors in the area.
Essential Duties and Responsibilities (including but not limited to the following):
Managing Staff: Responsible for the general management, scheduling and development of Branch Office Staff office while driving consistency and excellence in supporting the independent contractor sales associates. This includes but is not limited to:
The Administrative Manager is responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager, supervising the staff and assisting the agents, the Office Administrator plays a key role in coordinating all the activities involved in, listing, sales and closings of properties. The Office Administrator is very instrumental in the smooth operation of the office. This is a great opportunity to make a huge impact on the success of this office by leading the administrative team that provides top notch service to the best realtors in the area.
Essential Duties and Responsibilities (including but not limited to the following):
Managing Staff: Responsible for the general management, scheduling and development of Branch Office Staff office while driving consistency and excellence in supporting the independent contractor sales associates. This includes but is not limited to:
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Recruiting, interviewing, hiring for all support staff positions
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New staff orientation/training, staff meetings, etc
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Ongoing training and development
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Preparing staff schedules; managing vacation requests; reviewing and approving time cards
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Providing coverage for vacation, sick days and leaves of absences on an as needed basis.
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Mid-year and Annual performance reviews
General administrative responsibilities :
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Manage administrative aspects of transactions including: process listings, sales and closings in our in-house accounting and file management systems, and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents are submitted.
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Agent Onboarding: Coordinate the onboarding support for newly affiliated sales associates to ensure they are set up on and understand Company systems.
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Educate sales associates on office equipment, transaction processing and other office systems, provide consistent level of support in the processing of all sell/buy transactions.
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Complete branch accounts payables and receivables, obtain necessary approvals and submit to accounting department.
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Complete all office administration tasks, including general office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues.
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Ensure all agents have a current real estate license. Notify branch manager if an agent has not renewed their license. Send renewed license to Licensing Department in a timely manner.
Company Initiatives: Coordinate with local leadership and functional partners to align on upcoming company changes in tools, support, offering, etc. Act as a central point of contact to train on new tools, escalate issues and provide feedback to leadership. Includes but limited to:
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Arrange trainings (partnering with applicable functional support) on all new to company agent tools.
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Communication down the line of changes to tools, added offerings, changes to process, etc.
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Escalate issues as needed to applicable departments
Job Requirements:
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Experience managing a team or group of employees strongly preferred
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Three or more years’ experience in a customer centric business environment with administrative responsibility.
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Proficiency in Microsoft Office Suite and internet-based software.
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Critical problem-solving skills. Strong communication skills, verbal and written.
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Ability to interact successfully with both internal and external customers at all levels.
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Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions.
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Ability to multi task, prioritize and be flexible with changing business needs in a team environment.
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Exciting News: We are excited to announce that Realogy is now Anywhere Real Estate Inc. It will take a few months for us to transition to our new brand. For more information about this change, please click here .
EEO Statement: EOE AA M/F/Vet/Disability
Compensation Range:
$33.00 - $38.00 ; At Anywhere, actual compensation within that range will be dependent upon the individual’s skills, experience, and qualifications .
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