Administrative Assistant 1 Job at People With Developmental Disabilities, Office for
People With Developmental Disabilities, Office for Albany, NY 12229
Eligible List: Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.
OR
Transfer: Candidates must have one year of permanent service in the posted title (or Secretary 1) and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law OR candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory and elective coursework**.
OR
Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**
OR
Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework**.
**Incumbents will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.
Candidates that are not currently incumbering or have not previously held a keyboard or secretarial title, will have to take and pass a typing proficiency exam to qualify for transfer.
The position may be filled at the Administrative Assistant Trainee 1 level equated to SG-8, ($38,073), Administrative Assistant Trainee 2 level equated to SG-10 ($42,493) or full performance Administrative Assistant 1 SG-11 ($44,957), based on education and experience. Candidates hired at the trainee level will be advanced to the full performance Administrative Assistant 1 SG-11 following the successful completion of the traineeship.
OPWDD's Office of Investigations and Internal Affairs Division (OIIA) is seeking a person to work as an Administrative Assistant in a local field office. The Administrative Assistant will be responsible for providing administrative support in an office setting and establishing and implementing procedures to maintain an efficient work flow. The Administrative Assistant will also serve as the liaison between OPWDD and other OIIA regional offices.
The duties of Office Assistant will include, but not be limited to, the following:
- Assist OIIA management in the implementation and data collection related to the upgrade of fleet vehicles within the assigned region with 4G cameras and GPS systems.
- Review incoming correspondence and reports to determine their significance; prepare responses for supervisor review.
- Respond to questions or refer complex issues to appropriate staff.
- Collect and store critical milestone data to track reform progress and regulatory compliance.
- Handle incoming telephone calls or refer calls to appropriate staff.
- Schedule and set up meetings and conferences.
- Assist Investigators within the Region assigned.
- Make travel arrangements and process travel expenses.
- Prepare presentation materials for the annual statewide report cards.
- Serve as liaison between OPWDD OIIA regions.
- Fulfill other support duties, as assigned.
- Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
- In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
- OPWDD is an Equal Opportunity/Affirmative Action Employer.
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