Administrative Assistant Job at Allison Transmission, Inc.
JOIN THE TEAM THAT’S POWERING PROGRESS
Building cities. Driving commerce. Saving lives. For over 100 years, Allison Transmission has powered the vehicles and technology that move our world forward.
What powers us? Our employees. From the first person hired by James Allison in 1915 to the thousands across the globe who work for Allison today, we’re driving progress everywhere because we employ top talent worldwide.
What powers us? Our employees. From the first person hired by James Allison in 1915 to the thousands across the globe who work for Allison today, we’re driving progress everywhere because we employ top talent worldwide.
Learn more about this role and how you can begin
driving your career forward!
Job Title:
Administrative Assistant
Job Description:
- Schedule management – coordinates schedule for the Executives and others, prioritizing functions and appointments, ensuring meetings, deadlines, presentations and other duties of the Executive office are carried out seamlessly.
- Travel arrangements – coordinates travel itineraries and prepares expense reports in a timely and quality manner.
- Visitor/Event/Special Meeting Coordination & Liaison – facilitates communication; schedules meetings and coordinates meals/events and meeting food/refreshments; handles accommodations and special requests as necessary.
- Gatekeeping – screens phone calls, takes requests for meetings and coordinates various aspects of interdepartmental communication as necessary.
- Prepares business communications on behalf of the Executives when requested.
- Organize Staff Meetings – distribute monthly agendas and prepare audio/visual equipment prior to meetings, document and communicate meeting notes and action items as requested.
- Maintain MS Teams/SharePoint/File Share sites with presentations, documents or files for reference by select employees across the organization; grant and maintain site access rosters.
- Maintain high level of discretion and confidentiality in all matters.
- Work with consultants, service providers or suppliers – organize consultant visits, including hotel reservations and on-site meeting rooms; process all Non-U.S. Persons paperwork; secure guest wireless access; process paperwork for ID badges.
- Other duties as assigned.
Primary Location:
Indianapolis, IN
Additional Locations:
Allison Transmission is an equal opportunity employer. We have opportunities for all qualified applicants regardless of age, race, color, sex, religion, creed, national origin, disability, sexual orientation, gender identity/expression or veteran status.
If you are an individual with a disability or a disabled veteran requiring assistance and/or reasonable accommodations reviewing any of the careers information, please contact us at 317-242-5000.
Please note that Allison Transmission will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Allison Transmission will not solicit money or banking information from applicants.
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