Description:

The Administrative Assistant acts as a point of contact for internal customers and organizations; coordinate/schedule meetings, appointments, travel arrangements, etc.; complete expense statements; help with presentation preparation and correspondence; manage day-to-day activity through Outlook calendar; process and distribute mail; transcript timely and accurate phone messages; enter and maintain timekeeping needs for the department; maintain files, records and quarterly reporting for human resources; assist with miscellaneous projects as requested; support other departmental Administrative personnel to maximize overall team objectives, and assist in managing monthly budgets. Be willing to learn new systems. Responsibilities: • Maintain Director and managers’ schedule and calendar • Management of time processing • Prepare monthly procurement card expense statements • Plan and organize meeting arrangements and catering • Video conference and conference bridge scheduling, set-up, and coordination • Record meeting minutes and action item tracking • Make travel arrangements • Maintain TEAMS and SharePoint sites • Prepare presentations and communications • Order office supplies • Maintain Outlook distributions lists • Assist in Invoice processing • Assist in Budget preparations and tracking • Other department-specific requirements, as needed Job Requirements • High School Diploma or equivalent degree required • Experience secretarial/administrative skills in a busy, fast-paced environment. Executive-level support in a corporate environment or relevant work experience in a customer service/support role. • Experience managing calendars, inbox, and incoming calls • Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings • Experience taking initiative and being a self-starter in day-to-day responsibilities • Certified notary under Georgia Notary law or willing to become certified as a Georgia Notary Knowledge, Skills, and Abilities: • Ability to professionally represent the Director and department, including professional interactions with executives, managers, peers, department employees, vendors, and other business partners. • Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision • Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions • Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests • Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and provide backup support to others as needed • Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction • Must possess excellent customer service, time management, phone, interpersonal, and communication skills • Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, PowerPoint, Access, Outlook, OneNote, and Teams) • Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data • Demonstrate proficiency to learn Southern Company applications such as Expense, SHIPS, SCOTT, and Maximo • Must utilize good judgment and decision-making skills to either involve the director or make independent decisions, as appropriate Behavioral Attributes: • Possess and display behaviors consistent with Our Values • Maintain a professional demeanor • Maintain confidentiality of sensitive information at all times • Demonstrate flexibility and adaptability to changing priorities • Demonstrate initiative and drive to deliver positive results • Must be a team player that is customer-focused and service-oriented • Able to exercise independent judgment and discretion and ability to work with minimal direction • Able to deliver assignments with a high degree of accuracy and timeliness • Takes Initiative / Proactive in approach

Skills:

Powerpoint, MS Office, Time Management, Detail-Oriented, Organization, oracle, maximo

Top Skills Details:

Powerpoint,MS Office,Time Management,Detail-Oriented,Organization

Additional Skills & Qualifications:

What are the must-have skills? • Excellent written and verbal communication skills • Time-management skills • Ability to pay attention to detail • Initiative skills • Organization skills • Ability to multitask • Interpersonal skills • Basic understanding of Microsoft Office MANDATORY SCREENING QUESTIONS: 1. How many years of experience do you have? 2. Given the Job Description, why do you feel you are the right candidate for this position? 3. Please describe the role of an administrative assistant 4. How proficient are you with MS Tools, namely Teams, Outlook, MS-Word, MS-Excel, and PowerPoint? 5. How do you manage work-life balance? 6. How do you demonstrate initiative? What are the nice to have skills? • Knowledge of Oracle Expense • Knowledge of Maximo

Experience Level:

Expert Level

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.