Job Description

The Matian Firm in Rancho Cucamonga is looking for an experienced Office Coordinator Supportive Assistant . This role will provide administrative support, conduct research, prepare statistical reports, and handle information requests. You will perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. You will support the Office Coordinator in organizing, managing- book meetings, take calls, respond to emails. You will report directly to the Office Coordinator.

Responsibilities:

• Type reports, memos, letters and other documents using word relevant computer software
• Answer phone calls and direct calls to appropriate parties or take messages.
• Record, type and distribute meeting minutes.
• Greet visitors and determine whether you are given access to specific individuals.
• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
• Perform general office responsibilities such as ordering supplies and maintaining records management database systems.
• File and retrieve corporate documents, records and reports.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Assist in scheduling, accounting audits, fee collections, complaint responses

Our ideal candidate is a self-starter, always punctual, tech savvy, organized, teachable, pays attention to detail, and is able to take initiative when there isn't direct supervision. Spanish is preferred but not required.

Here at the Matian Firm, we offer medical, dental, and vision insurance. We have a great compensation package including a 401(k) plan. Some perks include catered lunches, complimentary parking, paid time off, and more! Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry. Apply now!

The Matian Firm, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.

Job Type: Full-time

Schedule: Monday - Friday, 8:00am to 5:30pm

Hourly Compensation: $20.00 - $23.00 an hour depending on administrative experience.

Experience encouraged to apply:

• Executive Support: 1 year (preferred)
• Public Relations: 1 year (preferred)
• Administrative Work:1 year (preferred)
• Scheduling: 1 year (preferred)
• Legal Experience: 1 year (preferred)
• Advanced in WorkSite/FileSite, digital literacy, particularly in Mac iOS or Windows, Microsoft, Google and Adobe suites

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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