Overview:

Quinnipiac University invites applications for the position of Administrative Assistant in the School of Business. This position will perform administrative assistance required to support the office of the Dean of the School of Business and its faculty.

About Quinnipiac:

Quinnipiac is a private, coeducational, nonsectarian institution located 90 minutes north of New York City and two hours from Boston. The university enrolls more than 9,500 students in 110 degree programs through its Schools of Business, Communications, Education, Computing and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Quinnipiac is recognized by U.S. News & World Report as both a best-value school and a top national university, and has also earned recognition in Princeton Review's "The Best 387 Colleges". Quinnipiac has been named a "Great College to Work For" as determined by a comprehensive industry survey. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook and follow Quinnipiac on Twitter and Instagram @QuinnipiacU.

Responsibilities:

• Maintain phone coverage and greet visitors and students, take messages, relay information and answer questions within the scope of knowledge and authority, while directing more complex inquires to the appropriate offices and employees.
• Utilize Microsoft Office (Word, Excel, PowerPoint) for correspondence, maintaining data, reports, forms, mailings/Mail Merge. Edit work for accuracy, format, spelling, punctuation, and construction. Assure timely completion of all material.
• Accurately enter class schedules and assist with student registration for undergraduate and graduate students, including student trips.
• Assist in entering School of Business course schedules into University systems.
• Organize and maintain a filing system for internal student records and other office records assuring rapid retrieval of all materials.
• Assist with the coordination and revisions to the School of Business catalog.
• Use University systems and procurement policies fully and effectively, to process student information, requisitions and expense reports, grant accounts and student record keeping. Assist faculty with all reimbursements (travel, supplies, etc.).
• Schedule and enter information into the electronic calendar, university event management system, and School of Business Newsletter.
• Review and route incoming mail for appropriate distribution and action.
• Assist with the organization, preparation, and ordering for receptions, information sessions, open houses, and other university and School of Business events.
• Supervise and coordinate schedules for student workers.
• Provide back-up coverage to maintain office supply inventory and order supplies as needed.
• Provide back-up coverage of other School of Business Administrative Assistants as needed.
• Other clerical duties as assigned.

Education Requirements:

• High School Diploma or GED required.

Qualifications:

• 1 to 3 years’ experience working in high traffic office setting
• Strong communication and interpersonal skills
• Attention to detail and excellent organizational skills
• Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion

Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac's commitment to diversity and inclusion, and contact information for three references on the application form.

• Please note this is a Grade 5 position in the Clerical Union
• The hourly rate is $23.87
• The work week is 35 hours per week
• This position requires the successful completion of a Microsoft Office skills test and background check

Quinnipiac University has a strong commitment to the principles and practices of diversity and inclusion throughout the University community and welcomes candidates who enhance that diversity.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an Equal Opportunity Employer.