Administrative Assistant II Job at Acosta, Inc.
Overview:
By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions.
Acosta utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov)
The Administrative Assistant II is responsible for providing clerical support for management in a timely, accurate, efficient and professional manner. Overall, this individual maintains planners; coordinates conference calls and meetings; responds to queries; composes the more routine repetitive correspondence; assists customers and individuals making incoming calls; and provides administrative support to manager(s).
Responsibilities:
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Maintains managers' calendars by utilizing electronic scheduling tools and monitoring, coordinating, and reevaluating as necessary.
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Schedules appointments, gives information to callers, and coordinates meetings.
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Conserves managers; time by reading, researching, and routing correspondence and composing letters and documents.
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Composes and types routine correspondence, files correspondence and other records.
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Provides administrative support to managers by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and principals, and assisting in presentation preparation.
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Provides office coverage by assisting in administrative duties such as replenishing supplies, mailroom and phone coverage.
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Maintains a friendly and professional environment by greeting and assisting visitors, vendors, principals and/or customers.
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Assists with developing presentations by gathering and compiling specific and necessary data.
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May assist with sales presentations and new principal interviews and business reviews by preparing materials as required.
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Assists on special projects by performing and coordinating appropriate tasks in a timely manner.
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Organizes group meetings by scheduling dates, notifying participants, preparing agendas and arranging refreshments.
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Ensures complete record of meetings by acting as recording assistant.
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Compiles information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval.
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Maintains customer confidence and protects operations by keeping proprietary information confidential.
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Facilitates information flow by serving as liaison between manager and/or clients and/or customers and/or others.
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Minimum four years of administrative experience, preferably within the Food Industry.
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Ability to work in a fast paced environment while serving as a liaison to department heads, managers, associates, principals and customers.
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Accurate typing speed of 60 WPM.
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Ability to exchange information clearly and concisely.
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Good verbal and written communication skills.
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Highly computer literate with a proficiency in computer software to include: MS Windows, spreadsheet (MS Excel), word-processing (MS Word), and graphics (PowerPoint).
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Ability to prioritize and work on multiple tasks with minimum supervision.
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Must have strong organizational skills. Mathematical and analytical skills needed.
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Must possess professional demeanor, be attentive to detail and be accurate in work completion.
Acosta Sales & Marketing is an Equal Opportunity Employer
By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions.
US: http://acosta.jobs/privacy-policy-us/
Canada: http://acosta.jobs/privacy-policy-ca/
Acosta utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov)
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