Administrative Assistant-President's Office Job at Kalamazoo Valley Community College
Kalamazoo Valley Community College Kalamazoo, MI
$35,769 - $44,130 a year
Posting Number:
201101184P
Job Title:
Administrative Assistant-President's Office
Location:
Texas Township Campus
Full-Time/Part-Time:
Full Time
Pay Rate:
$35,769 to $44,130 per year. Placement is determined upon education and relevant years of experience beyond the minimum requirements.
Position Type:
Staff
Department:
Institutional Support Services
Job Summary:
Are you looking for a way to apply your administrative expertise in a dynamic academic setting? Are you a dedicated, responsible individual who thrives in a service-oriented environment? If so, then Kalamazoo Valley Community College may have the ideal full-time job opportunity for you.
The Administrative Assistant for the President’s office will support the work of the college’s President’s Office by working with the Administrative Manager – President’s Office to support daily operational tasks and other projects as needed. The person in this position will also provide administrative support to the Associate Vice President for Collaboration, Compliance and Analytics, the Director of Institutional Effectiveness and the Director of Accreditation and Compliance as needed.
The Administrative Assistant for the President’s office will support the work of the college’s President’s Office by working with the Administrative Manager – President’s Office to support daily operational tasks and other projects as needed. The person in this position will also provide administrative support to the Associate Vice President for Collaboration, Compliance and Analytics, the Director of Institutional Effectiveness and the Director of Accreditation and Compliance as needed.
Essential Duties and Responsibilities:
- Welcome and address inquiries to the President’s office through phone, email and in person.
- Event organization and planning for the President’s office.
- Assist the Administrative Manager with meeting preparations for the President, the Cabinet and the Chief Academic Officer.
- Assist with maintaining records and the filing system for the President’s office, Chief Academic Office and the Board of Trustees.
- Maintain the condition of the office and arrange for necessary maintenance.
- Maintain office supplies, letterhead and equipment.
Minimum Qualifications:
Appropriate education, training, experience, and talents are required. An example of this would be an Associate’s degree and three years of related experience.
Other necessary abilities and skills which are needed:
Other necessary abilities and skills which are needed:
- Ability to prioritize work load and assigned tasks.
- Attention to detail and a commitment to high quality work.
- Ability to problem solve, troubleshoot and exercise good judgement.
- Ability to anticipate needs.
- Strong interpersonal skills.
- Professional oral and written communication skills.
- Understanding of maintaining confidentiality.
- Strong computer skills including Microsoft Office Suite.
- Skill in interpreting and applying policies and procedures.
- Customer service minded with an ability to address sensitive and confidential issues with diplomacy.
Preferred Qualifications and Experience:
Expertise with software packages including databases and Banner is preferred.
Familiarity with KVCC, its programs and services is preferred.
Familiarity with KVCC, its programs and services is preferred.
Physical Demands:
None
Work Hours:
40 hours per week; Monday - Friday, 8:00 a.m. - 5:00 p.m.
Posting Date
05/09/2023
Closing Date:
05/28/2023
Special Instructions to Applicants:
Please apply online at jobs.kvcc.edu
This position will remain open until filled, however, priority consideration will be given to applications received by May 28, 2023.
This position will remain open until filled, however, priority consideration will be given to applications received by May 28, 2023.
EEO Statement
As an employer, KVCC encourages, welcomes, and fosters differences because we believe that diversity makes us great. Diversity extends beyond race, religion, sexual orientation, gender identity, and disability, and encompasses people of all abilities, identities, circumstances, and characteristics. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we continue to enrich lives by teaching and serving our community with excellence. Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.
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