Administrative Assistant to Medical Director Job at The University of Kansas Health System
The University of Kansas Health System Kansas City, KS 66160
Position Title
COVID-19 and flu vaccines are required for all health system employees.
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Position Summary / Career Interest:
The Administrative Assistant to Medical Director provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.
Responsibilities:
- Assists with various organization and departmental activities and preparation of statistical reports as directed including various projects.
- Coordinates gathering of information and preparation of materials necessary for various appointments, meetings, trips, etc.
- Takes minutes at meetings upon request.
- Establishes and maintains confidential files in an appropriate format to facilitate access to information.
- Establishes priorities based upon own initiative and discretion.
- Makes travel arrangements for department staff as requested.
- Order departmental supplies and maintain supply cabinets. Order food and/or refreshments for meetings as requested.
- Oversees the Medical Director's calendar for appointments, reminders and public/professional events.
- Provide support to the Medical Director for responsibilities associated with various organizational committees.
- Provides administrative support to Medical Director, managers and staff with projects as requested. Serves as the Medical Director's point of contact for all incoming communications from employees, clients and associates.
- Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
- Note: These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.
JOB REQUIREMENTS
Required:
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High school diploma or equivalent
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Minimum of 3 years broad administrative/secretarial experience
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Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations
Preferred:
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Bachelor's Degree or Technical/Professional training/degree in Business School Training
Time Type:
Full time
Job Requisition ID:
R-25481
We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.
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