The Pine School Opportunity Profile

Hobe Sound, Florida

Administrative Assistant to the Head of School

Department: Administration

Position Commences: Immediately

The Pine School is seeking a proactive, positive, and passionate person to join our Administration.

Summary Description

The Assistant to the Head of School works year-round to provide consistent, confidential, and professional administrative support for the Head of School. The Assistant to the Head of School is responsible for facilitating and elevating the work of both the Head of School and her office. The Assistant to the Head plays an integral role in the day-to-day operations of the entire School community. The Assistant to the Head of School also provides primary staff support to the Board of Trustees.

Duties and Responsibilities

• Promote the School’s mission at all times
• Organize and review daily priorities and calendar events / meetings with the Head
• Schedule, maintain, and confirm the Head’s appointments and calendar activities in a proactive way
• Assist the Head with work and events related to the Board of Trustees, coordinating their schedules, attending meetings to take minutes and other notes, and maintaining the Board’s electronic files and other records.
• Routinely liaise with the School’s senior administrators to ensure the Head of School is providing them with needed support, particularly with the Development office.
• Review the Head’s mail and screen the Head’s phone calls and messages, making suggestions for follow up.
• Produce draft communication from the Head of School and proofread other written work as needed.
• Provide general clerical duties and administrative support to the Head of School. This might include filing, making travel arrangements, and running occasional errands.
• Keep the School’s master calendar and attend weekly event meetings.
• Plan, manage, and attend events sponsored by the Head of School’s office
• Bolster the School community by knowing one’s colleagues and School families.
• Compile information as requested, formatting reports, graphs, tables, records, and presentations.
• Perform other duties as assigned by the Head of School.
• And any other duties needed to help drive to our Vision, fulfill our Mission, and abide by our Organization’s Values.

Qualifications Requirements

• A bachelor’s degree is preferred but not required
• Minimum of three years experience as an executive assistant to a high-level administrator. Experience working at a school is a plus.
• Commitment to a high level of confidentiality
• Excellent verbal and written communication skills
• Keen analytical and organizational skills and a detail-oriented work style
• Technologically savvy and confident with advanced skills in Google applications or Microsoft Office suite
• Proven ability to take initiative, prioritize tasks, manage multiple projects, and make sound decisions
• Collaboration with coworkers and other community members so as to prioritize the head of school’s work and time
• Availability to work overtime as needed to attend meetings and events that fall outside typical school hours.
• Warm and inviting, personable, and considerable patience.
• Possess or be willing to attain a Notary Public license

The Pine School offers a complete benefits package including medical, dental and vision insurance; a 401(k)

plan with a generous match; paid term life and disability insurance; supplemental insurance plans; and

flexible spending account, vacation and PTO; and more.

Mission Statement

The Pine School is an independent college preparatory school educating students in Kindergarten through

12th Grade. We promote academic, artistic and athletic excellence in a close-knit learning environment that

extends from the classroom to our expansive natural campus and beyond. Our challenging curriculum

cultivates intellectual curiosity and honors each student’s voice as we strive for inclusivity. From a strong

sense of community and connection, The Pine School students become inspired and prepared to navigate a

complex and changing world.

Statement of Diversity, Equity, Inclusion and Access

We at The Pine School are committed to continuous growth by examining and learning from diverse

perspectives as an active, necessary pursuit. We encourage the respectful expression of different life

experiences, thoughts, and opinions and cultivate an atmosphere in which thoughtful dialogue can flourish.

We recognize and appreciate all abilities, colors, family structures, gender identities, national or ethnic

origins, races.

Equal Employment Opportunity Statement

The Pine School is committed to the principle of equal opportunity in employment. It is Pine’s policy to

provide equal employment opportunities and administer terms and conditions of employment without

regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information,

marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local

laws.

Note: These position descriptions have been designed to indicate the general nature and level of work to be

performed by employees within each classification. These position descriptions should not be interpreted as

a comprehensive inventory of all duties and responsibilities required or assigned to an employee in each

position. Nothing contained in these position descriptions restricts Pines' right to assign or reassign duties

and responsibilities to any position at any time.

School History

The Pine School was founded in 1969. The school was first called The Pine School under the leadership of

Mr. Harold Potsdam, its founder. In 1975 the school changed its name to St. Michael’s School and a Board

of Trustees were appointed. It was at this time that St. Michael’s became a non-profit day school with an

Episcopal affiliation. In 1994, the Board of Trustees renamed the school St. Michael’s Independent School,

ending the Episcopal affiliation, while retaining all of the same internal procedures and traditions. In July

2006, the school officially returned to its original name, The Pine School.

General Information

The Pine School is a college preparatory, all-faith day school that serves students from Kindergarten

through grade 12. The Pine School provides a strong traditional core curriculum while striving to instill high

achievement and a lifelong love for learning. The school’s objective is to develop each student’s intellectual,

physical, and creative talents in a supportive and moral environment. Students are encouraged to promote

service above self and are inspired to develop a sense of commitment and involvement within their

community.

In K-4, small class sizes and a challenging curriculum enable students to learn important academic skills in a

nurturing and caring environment. The children become knowledgeable in computer technology and the

multifaceted fine arts and physical education programs are an integral part of the curriculum.

Expanding on the strong foundation of the K-4 program, the Middle School (grades 5-8) offers a rigorous

academic curriculum that promotes intellectual discipline, self-discovery, and creative thinking. Strong

emphasis continues to be placed on the core academic areas, fine arts, computer technology, and athletics.

Middle School students are encouraged to be self-reliant, critical thinkers who are civically responsible.

Within the Upper School (grades 9-12), students are challenged to achieve academically, to exercise

leadership, to participate in co-curricular activities that enhance their understanding of their own talents, to

share their gifts with others, and to position themselves for success at the college or university level.

In addition to academic requirements, graduation requirements include community service and a senior

capstone project. Internships, opportunities for multicultural exchanges, encounters with

entrepreneurs and critical thinkers, and seminars with artists and scientists advance the philosophy of the

Upper School connects students with a wider world and prepares them for leadership positions.

The Pine School seeks to nurture an awareness of ethics and values and students are taught that excellence is

a way of life and that success is the product of effort, good habits and self-motivation.