Administrative Assistant Workplace Resources (WPR) Job at Cisco Systems
Administrative Assistant – Workplace Resources (WPR)
- Governance & Vendor Management – You will provide support for calendaring, travel, expenses, along with management and oversight of special projects, for both the Directors of Governance & Vendor Management and Workplace Experience.
- Workplace Resources (WPR) – To perform these tasks efficiently, you will become familiar with the WPR organization, specific to the industry of Corporate Real Estate and Facilities
- Culture Ambassador/Internal Resource – Can you be the go-to person for the organization… advise the flow of information and people, determining when to refer resources, and to whom or what system they should be referred?
Representative Responsibilities
- Calendar Management – Manages Director’s calendar by prioritizing schedules and meetings. For example, may decide who gets on principal’s calendar, which meetings are attended, and who can attend in their place.
- Meeting Planning and Organizations – Assists Director in planning and organizing meetings by taking ownership for assembling the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
- Strong written and verbal communication – using your administrative, and organizational skills, you will be able to work independently on projects, from conception to completion, and excel under pressure at times to handle a wide variety of activities and confidential matters with discretion.
- Correspondence/Approvals – Support the Director by acting as proxy for communications (both internal and external) and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.
- Travel Planning – Responsible for making travel arrangements for the principal and team. Carefully consider and decide the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses.
- Special Projects – Provides analytical support to assist the team on special projects. Research issues, analyze problems, compile data, and utilize PowerPoint to prepare presentations or reports.
- Admin Customer Resource Manager – Be the WPR Ambassador across Cisco as a whole, coordinating activities with other EA's and executives in Cisco. Work is generally of a critical, sometimes confidential nature and is the connector that ensures the company flows
Who You'll Work With
- Your role in Workplace Resources will be working with members of the Governance & Vendor Management team, and Workplace Experience. You will collaborate with regional teams in all theatres.
Who You Are
Minimum Qualifications
- 6+ years’ experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the Director level and above.
- Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
- Great attention to detail and the maturity to handle confidential information is a requirement.
- Works in an organized and focused manner. Proactive by nature.
- Desktop calendar management program experience.
- Sophisticated knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
- Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
- Collaborative style, with excellent partnership.
Desired Skills
- Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
- AA Degree desired, undergrad preferred
Why Cisco
- At Cisco, each person brings their unique talents to work as a team and make a difference.
- Yes, our technology changes the way the world works, lives, plays and learns, but our edge comes from our people.
- We connect everything – people, process, data and things – and we use those connections to change our world for the better.
- We innovate everywhere - From launching a new era of networking that adapts, learns and protects, to building Cisco Services that accelerate businesses and business results. Our technology powers entertainment, retail, healthcare, education and more – from Smart Cities to your everyday devices.
- We benefit everyone - We do all of this while aspiring for a culture that empowers every person to be the difference, at work and in our communities.
Colorful hair? Don’t care. Tattoos? Show off your ink. Like polka dots? That’s cool. Pop culture geek? Many of us are. Be you, with us! #WeAreCisco
Message to applicants applying to work in the U.S.:
When available, the salary range posted for this position reflects the projected hiring range for new hire salaries in U.S. locations. For non-sales roles, the hiring ranges reflect base salary and do not include bonuses, equity, or benefits. Hiring ranges for sales positions include base and incentive target, and do not include equity or benefits. Individual pay is determined by the candidate's hiring location and additional factors, including but not limited to skillset, experience, and relevant education, certifications or training. Applicants may not be eligible for the full salary range based on their U.S. hiring location. The recruiter can share more details about compensation for the role in your location during the hiring process.
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