ADMINISTRATIVE ASSTISTANT, SENIOR - CANCER RESEARCH Job at Hoag Memorial Hospital Presbyterian
Salary Range: $24.3200 - $37.4200 /hour
The Senior Administrative Assistant will serve as the first point of contact, both in-person and for incoming calls to the department.
- This person will provide administrative support, playing an important role in the overall success of the department.
- Responsibilities include answering telephone calls and assisting callers, coordinating appointments.
- Monitor and/or order office supplies as needed as well as keep supplies organized.
- Scheduling equipment repair and service.
- May distribute mail and process incoming/outgoing mail.
- Schedules various room reservations for meetings and maintains room calendars as requested.
- Assists in the development of policies and procedures and departmental forms.
- Maintains up-to-date unit-specific data, and logs, and runs reports for management.
- May support ongoing Programs or Special Projects.
- Acts as Hoag Ambassador to patients, visitors, staff, physicians, vendors, and the community.
- Performs other duties as assigned.
- Assists Regulatory and Financial specialists with a review of confidential disclosure agreements.
- Track IRB Renewals, send reminders, and assist with IRB reviews.
- Obtain signatures for budgets, MCAs, and professional service agreements
Education and Experience:
- High School Graduate or equivalent
- Working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems
- Bachelor’s degree in a healthcare-related field preferred
- Minimum 2- 4 years experience required.
- Three (3) years of administrative support experience in a corporate environment preferred
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