R003338
Northwest Denver Campus

Position Type:
Staff

Scheduled Weekly Hours:
40

Requested Start Date for this Position:
06/16/2023 - 1 month to go

Campus Location:
Northwest Denver Campus

Full-time or Part-time:
Full time

Job Summary:
In the context of Regis University's Jesuit Catholic Mission and Values, employees are expected to focus on:
1. A tenacious focus on all students' success.
2. Thoughtful execution of services to support recruitment, retention and success of all students.
3. Providing the best possible experience for Regis students/clients in each and every interaction.
4. Embracing change as part of the dynamic landscape of higher education and demonstrating the ability to adapt to the evolving needs of our students/clients, staff and the university.

Under the general supervision of the Assistant Vice President of Student Wellbeing, this position assists the Student Wellbeing Division, in facilitating administrative processes and serves as an initial contact point for the students/clients being served in the areas of counseling, health services and fitness/wellness. The Administrative Coordinator is responsible for daily organization, administration and support in the implementation of various operational functions within the division of Student Wellbeing. This position will serve as the central office support professional for Student Wellbeing division staff members.

Working at Regis University
As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students.

Take a moment to consider our Total Rewards package:

• A generous tuition benefit for employees, spouses, and dependents
• Paid Mission leave to give employees time to volunteer in the community
• Options for flexible work
• Additional time off each year when the University closes for Winter Break
• Medical, dental, and vision insurance

Special Instructions to Applicants:
Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application by logging into Workday. Click on the Career Worklet and access the internal site.

Major Duties and Responsibilities:

Essential Duties:

50% Administrative Coordination for Student Wellbeing Division

• Assist AVP and Student Wellbeing staff as requested with functions including, but not limited to, scheduling meetings, preparing and disseminating agendas and minutes, processing and assembling reports, processing contracts and financial paperwork, communicating with students, faculty, staff, and constituents.
  
• Assist as needed with budget and financial processes for the Student Wellbeing Division; working closely with the directors to maintain effective reports and records for the division.
  
• Assist as needed in drafting, coordinating and deploying formal communications in collaboration with the Student Wellbeing staff members to ensure consistency, professionalism and proper branding.
  
• Effectively communicate on the telephone, in-person and in electronic communications; informing students/clients and staff in an attentive, prompt, polite & compassionate manner.

50% Direct Student / Client Support

• Serve as a primary contact for in-coming phone lines for both Counseling and Student Health Services; using pre-established protocols to determine student/client needs that may require immediate or urgent assessment.
  
• Schedules appointments as needed for both Counseling & Student Health Services departments. Documenting student/client information clearly and accurately with service provider staff to enhance student/client care.
  
• Electronically checks-in students/clients for both Counseling and Student Health Services appointments.
  
• Demonstrates student/client advocacy assuring patients' rights to privacy, safety and confidentiality by adhering to HIPAA and FERPA guidelines.
  
• Support general needs of the Student Wellbeing staff in partnership with support personnel of other areas including supervising student staff, ensuring office coverage, and managing special projects as appropriate.
  
• Effectively communicate on the telephone, in-person and in electronic communications; informing clients and staff in an attentive, prompt, polite & compassionate manner.

Minimum Requirements:

Education:

• High School Diploma or GED required
  
• Bachelor's degree with business or medical office background

Experience:

• 2-3 years experice in an administrative position, independently providing high level administrative support.
  
• Strong customer service and support experience within medical or counseling office environment including phone, written, and in - person interactions.
  
• Advanced knowledge of Microsoft Office, Suite Preferred
  
• Experience with personal computer equipment and software including database and medical scheduling software.
  
• Experience supporting multiple operational areas while prioritizing student/client and divisional needs
  
• Basic knowledge of HIPAA & FERPA requirements

Working Conditions:

Working conditions are normal for an office environment. Other Requirements: Typical schedule M-F 8:30am - 5:00pm; FTE 1.0

To view our Benefits Guide use either the link or the web address below.

Benefits Guide - Fiscal year 23-24 or

https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf

Pay Rate:
$18.00 - $19.30 / hour commensurate with qualifications.

To apply, visit https://regis.wd5.myworkdayjobs.com/en-US/RegisUniversity/job/Northwest-Denver-Campus/Administrative-Coordinator-Student-Wellbeing_R003338 .

Since 1877, Regis University has been using our Jesuit background to provide an education for men and women of all ages and faiths and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Inspired by St. Ignatius Loyola, the mission of Regis University is to educate men and women of all ages to make a positive impact in a rapidly-changing global society. We encourage our students to seek truth, live purposeful lives, and continually examine and attempt to answer the question: "How ought we to live?" Regis University's Northwest Campus is the main campus and administrative hub, located in Denver, Colorado. Regis University has three additional campuses in Colorado Springs, Colorado, Thornton, Colorado and the Denver Tech Center, as well as distance learning initiatives.

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