ADMINISTRATIVE SECRETARY Job at Central Michigan University
Provides support and administrative assistance to the director of the Master of Public Health Program (MPH) and provides support for MPH-related academic activities of the faculty. Similar support for other HSC department programs may be necessary (beyond MPH) as part of this role.
Required Qualifications
High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications
Experience working with a diverse group.
Student services and academic program accreditation experiences.
Coordinating the work of others.
Spreadsheet and/or database experience.
Experience working with financial records.
Experience with SAP.
Student services and academic program accreditation experiences.
Coordinating the work of others.
Spreadsheet and/or database experience.
Experience working with financial records.
Experience with SAP.
Duties & Responsibilities
Maintains set of budgetary records by performing bookkeeping related duties such as reconciling, monitoring, and tracking expenditures, preparing budget statements, and making recommendations regarding projected budgets for department.
Prepares proper curricular forms as needed for the MPH degree including new program proposals, updates to master course syllabi, and other curricular changes as designated.
Coordinates the scheduling of classes, including the wait list process, for MPH courses with department and college staff, the Registrar’s Office, and others at CMU.
Responsible for preparing and submitting travel/employee reimbursement vouchers, credit card reconciliations, and ordering office supplies for the MPH program.
Responsible for content of the MPH program website, assuring completeness, currency and consistency with university requirements to include coordinating with the College of Health Professions Communications and Marketing Coordinator, Graduate Studies, and Global Campus marketing personnel.
Develops, maintains, and queries program and university databases (e.g. Data Warehouse) including academic program plans, enrollment information, demographic information, academic forms, and other data and information requirements including an alumni database for program.
Coordinates accreditation activities including organizing a system for collection of information, updating CEPH accreditation templates, compiling supporting documentation, coordination of events to meet CEPH expectations, and collaborating with internship coordinators to fulfil accreditation, assessment and review criteria.
Responsible for administrative oversight of capstone course requirements, which includes identification and tracking of students completing each integrative learning experience option, assessment documents, and overall reporting for CEPH accreditation.
Serves as a primary support staff personnel for the MPH program.
Assists the Program Director in formatting, editing, and reviewing correspondences including confidential and sensitive documents.
Performs and coordinates scheduling tasks and support services associated with preparing and making arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts.
Supervises student employment.
Keeps program director’s calendar and scheduling of appointments/meetings.
Coordinates and collaborates with Graduate Admissions, Global Campus, and other university academic support services personnel in recruitment and retention of students, to include assisting the program director in assuring timely admission reviews.
Serves as the first line of service for students, independently responding to questions and referring students to appropriate personnel such as financial aid, veterans services, disability services, writing center, and student account services.
Provides support to adjunct, fixed-term, tenure-track, and tenured faculty teaching both online and on-campus in the MPH degree including collecting and reporting MPH course textbooks to the CMU Bookstore and Global Campus, obtaining review copies of textbooks for faculty.
Acts with a high degree of independence to answer inquiries and conduct problem solving as a liaison with internal and external contacts and in preparing meeting materials, meeting minutes, programs, updates, recruitment, and other support functions directly related to the work unit.
Responsible for follow up and placing calls to potential applicants to increase the number of completed applications for admission in the online and on-campus MPH program.
Coordinates PHP Advisory Board activities for CEPH accreditation purposes including arranging both face-to-face and WebEx meetings, corresponding with and sustaining contact with board members, linking students with board members, maintain board meeting minutes, and acknowledging board member contributions.
Serves as the primary contact for coordinating Interprofessional Education (IPE) activities with the College of Medicine such as the Healthy Aging Initiative.
Prepares proper curricular forms as needed for the MPH degree including new program proposals, updates to master course syllabi, and other curricular changes as designated.
Coordinates the scheduling of classes, including the wait list process, for MPH courses with department and college staff, the Registrar’s Office, and others at CMU.
Responsible for preparing and submitting travel/employee reimbursement vouchers, credit card reconciliations, and ordering office supplies for the MPH program.
Responsible for content of the MPH program website, assuring completeness, currency and consistency with university requirements to include coordinating with the College of Health Professions Communications and Marketing Coordinator, Graduate Studies, and Global Campus marketing personnel.
Develops, maintains, and queries program and university databases (e.g. Data Warehouse) including academic program plans, enrollment information, demographic information, academic forms, and other data and information requirements including an alumni database for program.
Coordinates accreditation activities including organizing a system for collection of information, updating CEPH accreditation templates, compiling supporting documentation, coordination of events to meet CEPH expectations, and collaborating with internship coordinators to fulfil accreditation, assessment and review criteria.
Responsible for administrative oversight of capstone course requirements, which includes identification and tracking of students completing each integrative learning experience option, assessment documents, and overall reporting for CEPH accreditation.
Serves as a primary support staff personnel for the MPH program.
Assists the Program Director in formatting, editing, and reviewing correspondences including confidential and sensitive documents.
Performs and coordinates scheduling tasks and support services associated with preparing and making arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts.
Supervises student employment.
Keeps program director’s calendar and scheduling of appointments/meetings.
Coordinates and collaborates with Graduate Admissions, Global Campus, and other university academic support services personnel in recruitment and retention of students, to include assisting the program director in assuring timely admission reviews.
Serves as the first line of service for students, independently responding to questions and referring students to appropriate personnel such as financial aid, veterans services, disability services, writing center, and student account services.
Provides support to adjunct, fixed-term, tenure-track, and tenured faculty teaching both online and on-campus in the MPH degree including collecting and reporting MPH course textbooks to the CMU Bookstore and Global Campus, obtaining review copies of textbooks for faculty.
Acts with a high degree of independence to answer inquiries and conduct problem solving as a liaison with internal and external contacts and in preparing meeting materials, meeting minutes, programs, updates, recruitment, and other support functions directly related to the work unit.
Responsible for follow up and placing calls to potential applicants to increase the number of completed applications for admission in the online and on-campus MPH program.
Coordinates PHP Advisory Board activities for CEPH accreditation purposes including arranging both face-to-face and WebEx meetings, corresponding with and sustaining contact with board members, linking students with board members, maintain board meeting minutes, and acknowledging board member contributions.
Serves as the primary contact for coordinating Interprofessional Education (IPE) activities with the College of Medicine such as the Healthy Aging Initiative.
Supervision Exercised
None.
Message to Applicants
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Employee Group
Office Professional
Staff Pay Level
5
Pay Range
$14.50 - $21.33 per hour.
Division
Academic Affairs
Department
School of Health Sciences
Position Status
Regular
Position End Date
Employment Status
Full-Time
FTE
1.0
Position Type
12 month
Weekly Work Schedule
Mon-Fri, 8:00 a.m. - 5:00 p.m.; weekends and nights as needed
Location
Mount Pleasant, MI
About the Department
About CMU
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
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