Administrative Specialist Job at Lamar University
$28,000 - $30,500 a year
Position Information
Posting Number
20112667
Position Title
Administrative Specialist #499615
FTE
1.00
Position Type
Staff
Department
Study Abroad & Student Exchange
Position Summary Information
Job Summary/Basic Function
Who We Are:
Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.
Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.
About This Role:
Lamar University Office of International Education and Services is committed to promoting and facilitating student mobility and international engagement through study abroad programs and student exchanges. Study abroad encourages transformative learning opportunities that foster academic development, personal growth, and intercultural competence that are indispensable elements of a quality education in today’s global society.
What You’ll Do – Position Duties
As a member of our team, you will have an impact on our clients through accomplishment of the following responsibilities:
- Welcome and greet students
- Answer office phone calls and study abroad emails
- Schedule advising appoints for Study Abroad Office
- Promote study abroad on campus and help recruit students to the programs. This includes participation in all campus activities and promotional opportunities
- Track each applicant’s progress in completing the study abroad application according to schedule
- Advise study abroad applicants concerning program options, the application process, and Lamar’s financial and academic policies and protocols
- Maintain accurate student files and records and maintain database
- Communicate with Financial Aid and Scholarships regarding billing and budgets for study abroad
- Help Coordinator for Study Abroad and Student Exchange with space reservation, appointments, and follow up with applicants and prospective study abroad students
- Help with outgoing student exchange applications and mail DS-2019 forms to incoming exchange students
- Update Study Abroad website and forms and make purchase orders
- Demonstrate proficiency with word processing, database, and spreadsheets
- Process study abroad applications through the new CMS/Via TRM system and assisting in the transfer of the application process
- Assist with program logistics including submitting requisitions and liaising between contacts at international partner universities.
Working with Student Health Center Insurance Coordinator and AHP Health Insurance
Provider to enroll new and continuing international students and their dependents with
AHP health insurance for the fall, spring, and summer semesters.
Benefits – Job Perks:
At Lamar University one of the ways we show value to our team members is by offering the following perks:
Our Comprehensive Benefits Package
- Health, dental & vision insurance
- Life insurance
- State of Texas Retirement plans
- Tuition covered at 100% for employees, spouses and/or eligible dependent
- Paid time off – vacation, sick, and holidays.
Minimum Qualifications
What You’ll Need to Succeed – Minimum Qualifications
To be successful in this role and a great addition to our team we need you to come with the following:
- Bachelor’s degree in a related field of study
- 3-year experience
- Effective communication and excellent technological, organizational, and multi-tasking skills
- Demonstrated proficiency with word processing, database, and spreadsheets
- Experiences in risk management, preferably in higher education
- Strong high-touch customer service skills required
- Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds
- Ability to work in the fast-pace environment with multi-tasks
- Evidence of skills related to marketing and/or public relations
- Ability/willingness to work in the evenings and on weekends
Key Competencies
- Experience using technology (i.e Banner, Excel, Social Media, web, etc.)
- Experience with visual presentation software and communication marketing
- Experience working with business and Industry partnerships
- Experience maintaining databases and spreadsheets
- Experience entering data, creating data reports, and writing reports
- Experience organizing events and using print and social media to promote them.
EEO Statement
Lamar University is An Equal Opportunity Employer
Veteran's Preference Statement
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.
Preferred Qualifications
Security Sensitive Statement
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Salary
$28,000 - $30,500
Work Hours
Posting Date
05/09/2023
Close Date
Open Until Filled
Yes
Special Instructions
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