Why Rensselaer? Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers.

Are you ready to change the world? Apply now! Visit: https://careers.rpi.edu/en-us/job/493627/administrative-specialist-office-of-the-president

Job Summary

The Administrative Specialist serves as the primary point of contact in the Office of the President for visitors and callers and is responsible for ensuring that all visitors and callers receive prompt, professional and courteous attention when contacting the President’s Office.

Using appropriate discretion and sensitivity, the Administrative Specialist may independently respond to inquiries, assist the visitor/caller on appropriate next steps, or direct to the appropriate person or department.

In addition, the Administrative Specialist acts as the Building Coordinator for the Troy Building; is responsible for the maintenance and upkeep of the offices on the 3rd and 4th floors designated to the President; ensures that office supplies and equipment are inventoried and maintained; and ensures that electronic and paper records are filed and/or destroyed as appropriate.

Additionally, the Administrative Specialist performs a full range of secretarial and administrative duties supporting the President’s staff. The position requires a high level of professionalism, confidentiality and customer focus that must be demonstrated and maintained.

Minimum Qualifications

Candidates must have three (3) years of related experience in positions that require a high level of professionalism, confidentiality and customer focus that must be demonstrated and maintained.

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities

• Requires excellent communication, organizational, and interpersonal skills
• Must possess the skills necessary to deliver exemplary customer service
• Strong attention to detail
• Demonstrated proficiency in MS Office (word, excel, access, Outlook)
• Requires ability to work independently and as part of a team
• Requires ability to work with minimum supervision
• Ability to compose routine correspondence and reports
• Requires good problem-solving skills involving multiple variables in standard situations
• Requires ability to prioritize work
• Ability to perform basic financial functions
• Ability to handle several tasks simultaneously
• Ability to work in fast paced environment when needed
• Must have the ability to manage down time effectively

Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case-by-case basis.

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

Please Note :
ajayjain.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ajayjain.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.