Administrative Support Assistant III Job at University of Arizona
University of Arizona Tucson, AZ
$19.23 an hour
Posting Number
req14929
Department
Social & Behavioral Sci Admin
Department Website Link
www.southwestfolklife.org
Location
Main Campus
Address
Tucson, AZ USA
Position Highlights
The Southwest Folklife Alliance (SFA) is an affiliate non-profit organization of the University of Arizona, housed within the College of Social and Behavioral Sciences. This position develops and administers the Southwest Folklife Alliance day to day business which is outreach driven and community based. The position works with the entire SFA staff and reports to the SFA Operations Manager and Executive Director of the Southwest Folklife Alliance.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
- Facilitates results through management and support of business practices and policies in order to effectively manage Southwest Folklife Alliance Inc. (a non-profit affiliate of the University of Arizona) resources and programs. Organizational administration includes activities such as finance, human resources, information technology, facilities, community engagement programs, and/or organizational services.
- Provides general administrative functions and assistance, which may include communicating with internal and external stakeholders, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, composing correspondence and other documents, analyzing data. Reports to SFA Operations Manager and Executive Director.
- Coordinates complex processes and initiatives that require significant judgement such as grant proposals and reports, annual audits, bookkeeping, support for community engagement or complicated program scheduling.
- Composes and edits complex internal and external correspondence and documents such as contracts, e-mails, and quarterly reports.
- Creates and oversees complex record-keeping systems and databases.
- Prioritizes workload, meetings, and appointments to meet work unit operations. Assists in the coordination and implementation of multiple projects.
- Analyzes complex information. Laying out information in reports and documents in ways that enhance readability. Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
Minimum Qualifications
- High school diploma or equivalent, or equivalent learning attained through experience required.
- Minimum of 5 years of relevant experience required.
Preferred Qualifications
FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$19.23
Compensation Type
hourly rate
Grade
5
Career Stream and Level
OC3
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
6/5/2023
Expected End Date
Contact Information for Candidates
Leia Maahs
leiamaahs@arizona.edu
leiamaahs@arizona.edu
Open Date
5/4/2023
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
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