Admissions and Records Specialist/Analyst Job at Rio Hondo College
Posting Details
Position Information
Job Number
CLA00399P
Position Title
Admissions and Records Specialist/Analyst
Position Type
Classified Full Time
Percentage Employee
100%
Number of Months Assignment
12
Starting Date
As soon as possible
Current Work Schedule
Monday thru Friday 8:00am – 4:30pm. Days and hours of employment may change depending on District needs.
Salary Range
35
Salary
$5,683.64 – $7,272.45 monthly – Successful candidates will start at step 1 except in cases where District deems appropriate.
Shift Differential
FLSA
Non-Exempt
Location
Main Campus
Department
Admissions and Records (Dept)
Open Date
04/11/2023
Closing Date
04/25/2023
Open Until Filled
About Rio Hondo College
About Río Hondo College
Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.
Strengths
Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College’s 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.
Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students’ success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.
Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.
Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor’s degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.
In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.
Basic Function
Under the direction of an assigned administrator, this position will provide support services for the college’s degree audit software. The A/R Specialist/Analyst evaluates campus degree and program requirements. This position is responsible for reviewing the quality baseline that serves as the foundation for subsequent revisions to the degrees, majors, minors, programs, and concentrations. The position requires working with appropriate resources across the campus to determine the appropriate rules for academic progress and completion. This position will also support articulation and evaluation of all transfer coursework used to satisfy degree requirements and ensure appropriate application of such credit into the appropriate system. This position supports all aspects of testing, checking for errors, and reporting to all constituent offices who utilize the software any changes and/or problems associated with the software. This position will participate with the College Curriculum Committee (CCC) and other appropriate committees as appropriate, required, and/or needed.
Representative Duties
Review and evaluate non-CCC incoming transfer records and transcripts, audit records, and enter data into the college’s degree audit software system as needed. E
Understand the interoperability of transfer articulation tools and student academic data with regard to degree audit output. E
Test and validate the college’s degree audit configuration and web audit output. E
Track formal questions and answers regarding requirements, business process, and desired outcomes. Respond promptly to questions and requests. Share information freely and accurately when requested. E
Test the degree audit software for quality control purposes where needed. E
Remain abreast of product improvements and enhancements. E
Define, analyze, and resolve user problems. Test the degree audit configuration as necessary. E
Analyze and assemble source documents from academic departments. E
Act as liaison between appropriate departments and the Admissions office regarding the automated degree audit system. E
Review information on degree requirements and college and university policies related to major requirements as mandated by California Community College Chancellor’s Office (CCCCO). E
Respond to questions that arise concerning course requirements and web audit outputs. E
Work with appropriate committees to analyze, interpret, apply, and explain transfer credit as entered in the degree audit software. E
Problem solve with counselors as requested in analyzing degree audit records.
Identify and report errors in the degree audit configuration. E
Provide test control of input and output documents. E
Train and instruct users on proper and efficient system operations; assist users in resolving on-line/web data output. E
The Americans with Disabilities Act (ADA) requires us to identify the essential (E) duties/functions of the position. We have indicated those duties with an E on the job description.
Understand the interoperability of transfer articulation tools and student academic data with regard to degree audit output. E
Test and validate the college’s degree audit configuration and web audit output. E
Track formal questions and answers regarding requirements, business process, and desired outcomes. Respond promptly to questions and requests. Share information freely and accurately when requested. E
Test the degree audit software for quality control purposes where needed. E
Remain abreast of product improvements and enhancements. E
Define, analyze, and resolve user problems. Test the degree audit configuration as necessary. E
Analyze and assemble source documents from academic departments. E
Act as liaison between appropriate departments and the Admissions office regarding the automated degree audit system. E
Review information on degree requirements and college and university policies related to major requirements as mandated by California Community College Chancellor’s Office (CCCCO). E
Respond to questions that arise concerning course requirements and web audit outputs. E
Work with appropriate committees to analyze, interpret, apply, and explain transfer credit as entered in the degree audit software. E
Problem solve with counselors as requested in analyzing degree audit records.
Identify and report errors in the degree audit configuration. E
Provide test control of input and output documents. E
Train and instruct users on proper and efficient system operations; assist users in resolving on-line/web data output. E
The Americans with Disabilities Act (ADA) requires us to identify the essential (E) duties/functions of the position. We have indicated those duties with an E on the job description.
Knowledge and Abilities
Knowledge of:
- Modern office procedures and equipment operation.
- Principles, techniques, and concepts related to the troubleshooting of computer systems.
- Oral and written communication skills.
- Procedures and operation of a student Admissions and Records Office.
- Record-keeping techniques.
- Operation of a computer terminal.
- Oral and written communication skills.
- Interpersonal skills using tact, patience and courtesy.
- Applicable sections of State Education Code and other applicable laws.
- Technical aspects of field of specialty.
Ability to:
- Ability to analyze new applications.
- Analyze data and draw sound conclusions.
- Compile, organize, and verify information.
- Initiate procedural modifications.
- Interpret, apply and explain provisions of federal, State and District regulations related to admissions, records and attendance reporting.
- Plan, organize and implement computerized records systems as related to admissions, registration and records.
- Establish and maintain cooperative and effective working relationships with others.
- Work independently with little direction.
- Analyze situations accurately and adopt an effective course of action.
Technical aspect of specialty:
- Thorough understanding of academic course work, transfer credit, and grade point average calculations.
- Thorough understanding of Accreditation Standards for academic scholarship.
- Thorough understanding of articulation of course work.
- Read, interpret, apply and explain rules, regulations, policies and procedures as they pertain to advanced scholastic course work.
- Interpersonal skills using tact, patience, and courtesy.
- Knowledge of applicable sections of State Education Code, Title V, and other applicable laws.
- Principles and practices of administering training and providing direction to office staff.
Education and Experience
Bachelor’s degree or equivalent experience in business/education with proven record of performance.
Desire for three (3) or more years of experience with college/university registration and/or student advisement activities.
Experience with web-based and application software tools required.
Desire for three (3) or more years of experience with college/university registration and/or student advisement activities.
Experience with web-based and application software tools required.
Equivalencies
Foreign Degrees
Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.
License Certificates/Credentials
Desired Qualifications
Distinguishable Characteristics
Working Conditions
Ability to work in a standard office environment including ability to sit, kneel, crouch, stoop, squat, twist and lift 25 lbs. Subject to interaction with students and the public.
Position Description
Applications are currently being accepted for Admissions and Records Specialist/Analyst. This is a 100%, 12 month position.
Application Procedure
Applications must be submitted by
11:59 p.m. PT on the closing date.
Applicants must submit a complete online application that includes the items listed.
Applicants must submit a complete online application that includes the items listed.
- Rio Hondo College online application (which includes supplemental questions)
- Résumé/Curriculum Vitae
- Complete transcripts of all college/university studies, including degree earned (copies will be accepted). NOTE: Transcripts from multiple colleges/universities may need to be scanned as one document, then uploaded.
- Transcripts must include degree awarded and confer date (please circle conferral date on transcripts). Transcripts without this information and online applications without transcripts will be disqualified.
Special Instructions to Applicants
Additional Information
- The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
- Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement.
- As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicant’s expense) taken by an official LiveScan agency.
- For positions requiring a valid California driver’s license, proof of insurability is required.
- Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, due to a disability, please notify the Human Resources Office.
- A copy of this announcement will be provided in Braille to visually impaired applicants upon request.
Commitment to Diversity
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.
Cancel RTF Policy
WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.
EEO Statement
Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.
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