JOB DESCRIPTION

ACCOUNTS PAYABLE SPECIALIST

STRUCTURE

• Department: Finance/Accounting
• Section: Accounts Payable
• Supervisors: Accounts Payable Manager
• Status: Non-Exempt
• Pay: $23 to $27 an hour

SCOPE

Full-cycle Accounts Payable includes verifying receiving or obtaining approval, matching vendor invoices to posted vouchers, coding and data entry of operating expenses, select payments due and effect disbursement runs, record Accounts Payable (A/P) EFTs, reconcile vendor statements, and month-end accruals & fuel reports.

RESPONSIBILITIES

• Validate accuracy and completeness of AP Aging invoices (PDI ERP) to electronically-filed (CNG) inventory vendors purchases.
• Familiarity with Operations ERP (PDI) and paperless document management system (CNG) to troubleshoot postings exceptions.
• Ensure timeliness, accuracy, completeness, approval, coding, data entry (PDI ERP), scanning/processing (CNG) of operating expenses, including validation of electronically-filed (CNG) invoices to AP Aging (PDI).
• Resolve with Merchandising personnel any Price Book discrepancies.
• Resolve with Area and/or Site Managers purchasing and/or service discrepancies.
• Ongoing vendor contacts to expedite missing and/or incomplete vendor activity, including statements.
• Timely reconciliation of tiered key vendors periodic statements, including diligent follow-up on exceptions.
• Familiarity and processing of payments to specific vendors for weekly deliveries and periodic services.
• Schedule and select invoices due for payment into periodic disbursement runs, including check printing.
• Match generated checks to electronically-filed (CNG) vendor invoices and submit for review/signature.
• Responsible for recording EFT payments and accurate application to outstanding A/P vouchers.
• Maintain paperless filing system (CNG) of assigned vendors transactions and statements documentation.
• Prepare month-end accruals of operating expenses and submit schedules to General Accounting staff.
• Prepare month-end in-house Open Dealers fuel documents, site basis, for General Accounting analysis.

QUALIFICATIONS

• High School Diploma is required, Associate degree from an U.S. accredited Community College is preferred.
• Must have skills in accuracy and attention to detail, including timely follow-up in expediting exceptions
• Must be able to multi-task in fast-pace environment.
• At least 5 years of relevant work experience
• Mid-range ERP environment
• Basic level of working experience in Excel, Word, and Outlook applications.
• Effective interpersonal and communications skills.
• Satisfactory background and references