Assistant Director Facilities Job at Holton-Arms School
The Assistant Director of Facilities is a critical member of the facilities team and with the Director of Facilities, has responsibility for physical plant operations including all buildings and grounds, utilities, energy management systems, transportation, and safety/security systems in order to provide a safe, healthy, and comfortable environment for students, faculty and staff. The Assistant Director of Facilities will work closely with the entire facilities staff while directly supervising daily operations, including electrical, HVAC, plumbing, carpentry, and set ups for events. This person is a hands-on professional with excellent planning, management and communication skills. The Assistant Director of Facilities develops constructive relationships with coworkers and other members of the School community, works as a team member and promotes a team mentality across the facilities department to develop, support, and implement the goals and objectives and service philosophy of the department. They will plan and schedule daily work and special projects; maintain records, and coordinate all work with the assistance of the computerized maintenance management system.
DESCRIPTION OF DUTIES:
- Plan, organize, and complete work orders, projects, and preventive maintenance functions
- Supervise and mentor the staff of maintenance personnel and logistics/driving personnel.
- Oversee and coordinate daily service and special projects with third party cleaning company
- Attend weekly events meeting and coordinate set-ups between facilities, cleaning, security, food service and Advancement staff
- Manage building energy consumption, tracking historic cost and consumption, reduction strategies, demand response program and procurement contracts
- Participate in strategic planning to evaluate and project future facility needs
- Participate in emergency and crisis planning
- Manage compliance for lead water testing, asbestos, radon, MSDS, County energy consumption and other state and federal requirements
- Oversee outside contractors for special projects
- Coordinate work with other departments
- Maintain detailed records and reports of work performed and work planned
- Prepare budget estimates, control expenditures, and make recommendations to Director of Facilities
- Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively to provide quality customer service
- Contributes to the overall success of the facilities department by performing all other duties and responsibilities as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to effectively communicate ideas and information in written and oral format to administrative staff and professional colleagues
- Exceptional customer service and interpersonal skills
- Demonstrated ability to work cooperatively and collaboratively with other program staff
- Demonstrated ability to manage, motivate, and instruct a team of technical and maintenance personnel
- Building maintenance and repair methods and requirements
- Building automation systems and work order programs
- Operational systems, procedures, standards and practices in various building tasks
- Mechanical, food service, electrical equipment, elevators, fire systems, and preventive maintenance programs
- Contracting methods, cost estimating and ability to read and interpret building plans and specifications
- Project management
- Principles and practices of budget preparation and administration
ADDITIONAL REQUIREMENTS:
- Must be physically able to perform required duties for this position including having the ability to lift up to 80lbs
- Must be able to work under pressure and meet deadlines in a fast paced environment
- Must submit to fingerprinting, pass a background check and participate in a random drug testing program
- Must be willing to seek training to enhance or learn new skills
- Must possess a valid driver’s license with a clean driving record.
MINIMUM QUALIFICATIONS:
- Associates degree or higher in engineering, architecture or construction management, BS degree preferred
- Or Proficiency in areas of facilities management, Journeyman or Master Electrician license preferred
- 5 years experience in facility management or as a commercial building superintendent, educational facility experience a plus
- Strong communication and organizational skills; must be able to work as part of a team
- Very detail-oriented and able to juggle multiple tasks
- Proactive, flexible, personable, and able to interact well with a variety of people
- Proficiency in Microsoft Office and Google Drive
We offer a comprehensive benefits package with a competitive salary
Diversity Equity and Inclusion
The Holton-Arms community recognizes and values the uniqueness of each of its members, including current and former students, faculty, and staff. We strive to create an inclusive environment that sees and supports diverse identities and experiences, cultivates engaged and civil discourse , and empowers our students to be thriving members of the global community.
At Holton-Arms, each of us is responsible for fostering an equitable, respectful, and just community. Holton is committed to helping its members:
- Discover, develop, and value their full authentic selves.
- Deepen awareness of one's own personal and systemic biases and be accountable for the impact of one's words and actions on others.
- Develop an understanding of the historical origins and perpetuation of systems of power and privilege.
- Engage in open and brave conversations that promote growth, understanding, connection, and agency.
- Be advocates for supporting the diverse identities of others in the community.
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