Assistant Registrar of Transfer Services Job at Millersville University of Pennsylvania
Millersville University of Pennsylvania Millersville, PA 17551
Position Information
Requisition Number
P00989
Position Type
Staff
Department
Registrar's Office
Working Title
Assistant Registrar of Transfer Services
Classification
State University Administrator 2 - Non-exempt - S9640
Position Summary Information
Nature of position
Permanent, Full-time
If Temporary, Start Date
If Temporary, End Date
If part-time, hours per week
If part-time, percent time
Days Worked
Monday to Friday. Some weekends.
Hours/Shift worked
8:00 A.M. - 4:30 P.M.
Union
AFSCME
Posting Detail Information
Job Summary/Basic Function
The Assistant Registrar of Transfer Services is responsible for transfer evaluation and enrollment of incoming students. This position will maintain all transfer equivalencies and oversee all aspects of the transfer process, credit evaluations, course schedule, and enrollment. This position is responsible for all activities related to transfer evaluation. The Assistant Registrar of Transfer Services works under minimal direction evaluating transcripts and assisting students and the academic community on the transfer of credit for undergraduate students. This position reports directly to the University Registrar and works closely with clerical staff providing evaluations, support for transfer credit issues, and general oversight in ensuring well-organized and timely processing. This position will also evaluate military transcripts. Other tasks will include the evaluation and posting of AP and CLEP Credit, maintenance of equivalencies, and overall support as needed for transfer services occurring in other University departments.
Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path.. Approximately one thousand graduate students enroll in 21 master’s and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.
Annual Salary: $51,306.00 plus comprehensive benefits starting on the first day of employment, including:
Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path.. Approximately one thousand graduate students enroll in 21 master’s and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.
Annual Salary: $51,306.00 plus comprehensive benefits starting on the first day of employment, including:
- Health insurance – Low bi-weekly premium. Employees pay 5% of bi-weekly salary for benefit coverage with ability to pay 2.5% when participating in the wellness program.
- Dental insurance – Coverage is free to employee and dependents after 90 days
- Vision insurance – Coverage is free to employee and dependents after 90 days.
- Group life insurance - equal to annual salary (up to $50,000) at no cost to the employee
- Voluntary Group Life and Accident Insurance – available for purchase at low rates for additional employee coverage as well as coverage for spouse and children
- Long Term Disability Insurance – available for purchase at low rates with either a 90 or 180-day waiting period
- Retirement – 2 plans to choose from
- Tuition waiver – employee, spouse, and dependents are eligible
- Vacation leave– up to 10.4 days accrued for the first year, increases to up to 15.6 days per year after first year
- Personal leave – up to 5 days per year
- Sick leave – up to 15.6 days accrued per year, including up to 5 days per year that can be taken to care for a family member
- Holiday leave – up to 12 days per calendar year
The State System Employee Benefits Summary can be found at
https://www.passhe.edu/inside/HR/syshr/Benefit_Summaries/PEBTF_Summary.pdf
At Millersville University we are committed to fostering a learning and working environment that promotes diversity to foster a climate of inclusion. EPPIIC values and the principles of Inclusive Excellence are an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.
At Millersville University we are committed to fostering a learning and working environment that promotes diversity to foster a climate of inclusion. EPPIIC values and the principles of Inclusive Excellence are an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.
Required Qualifications
- Bachelor’s Degree.
- 2 years of experience working in higher education.
- Experience with college transfer services.
- Familiarity with higher education information systems and/or customer relationship management (CRM) and reporting software (i.e., Banner, Peoplesoft, Technolutions Slate).
- Excellent oral, written, interpersonal communication skills.
- Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook.
- Ability to work with students of diverse cultures, racial and ethnic groups.
- Effective oral, written, and interpersonal communication skills.
- Demonstrated strong analytical and excellent problem-solving skills.
- Demonstrated ability to meet deadlines and exhibit initiative and self-motivation.
- Ability to work independently and in coordination with others.
- Ability to prioritize task and demonstrate a high level of customer service.
- Evidence of a commitment to diversity, equity and inclusion.
- Successful interview.
- Successful completion of three background checks.
Preferred Qualifications
- Master’s Degree.
- 3 years of experience working in a high paced higher education administrative office, ex. Admissions, Registrar, Transfer Services, Records etc.
- Experience managing a caseload of student records.
- Experience coordinating with multiple higher ed offices and stakeholders.
- Familiarity with Slate and or Ellucian Banner.
- Bilingual, English and Spanish.
Job Description
- Review transcripts, third party evaluations, and other documents presenting academic credit for authenticity and verification of appropriate college level credit.
- Evaluate transfer credit for all admitted and matriculated undergraduate students including advanced placement (AP) International Baccalaureate, dual enrollment, Military credit based on ACE evaluations, and any other form of prior learning presented.
- Grant course credit based on pre-determined equivalencies, third party evaluation, or subject level credit when appropriate.
- Assist in the posting of this credit as needed to insure timely communication of evaluations to students, the Office of Admissions. advisors, and department chairs.
- Assist other staff in answering questions pertaining to how credit was evaluated and/or transferred.
- Respond to student inquiries and meets with students as needed regarding transfer of credit.
- Review transfer data for duplicated courses and evaluate best placement of courses to complete graduation requirements.
- Work closely with the International Admissions Recruiter in developing timely and efficient processes to support the timely evaluation of international transfer students.
- Evaluate any US-earned transfer work for international students.
- Work closely with academic departments in obtaining course equivalencies and maintaining those equivalencies in BANNER, on the web and other appropriate places for faculty, student, and staff use.
- Data steward for submissions to PASSHE and PA Department of Education that pertain to student transfer data; responsible for discovering and coordinating the effort to correct errors in data prior to and after submissions to PASSHE and PDE and other regulatory bodies.
- Manage the review of all internal requests by matriculated students for permission to take courses at other institutions.
- Participate in transfer orientation days, including providing presentations and answering questions regarding transfer credit policies, processes, and/or individual transfer credit evaluations.
- Receive and respond to the needs of customers (faculty, staff, students, parents, external agencies, etc.) by telephone, email and/or in person in a timely, professional, courteous manner regarding Registrar and other student service issues.
- Counsel prospective transfer students and applicants on transfer credit policies. Identify incoming transfer students who have not registered for the current term and inactivate their records.
- Assist Registrar with commencement activities as needed.
- Responsible for creating and maintaining publications pertaining to areas of responsibility.
- Serve on various university committees as assigned.
- Perform other duties as assigned by the Registrar and/or as needed to provide excellent customer service and meet the needs of the Registrar’s Office, Registrar’s staff, and the University.
- Coordinate compliance with Act 76 and other governing legislation regarding reporting.
- Register students participating in the Franklin and Marshall College exchange program. Create an admission record for any F&M student who is not in the Banner system.
- Coordinate and monitor incoming and outgoing students that are utilizing the PASSHE Visiting Student program; verify anticipated course articulation of MU students using the program; work with and supervise the Registration Assistant on the registration of students taking courses at Millersville through the program. Promote Millersville University in a professional and ethical manner.
- All other duties as assigned.
Essential Functions
- No or very limited physical effort required.
- No or very limited exposure to physical risks.
- Ability to drive for long lengths of time.
- Extensive writing skills (prepare and organize complex documents).
- Extensive verbal communication skills (provide information and assistance regularly).
- Intermediate math skills.
- Most work done at a desk, utilizing a computer and phone.
- Work is normally performed in a typical interior/office work environment.
- Understanding of written and verbal directions.
- Ability to sit for long lengths of time.
- Must be able to lift/pull/push up to 10-25 pounds.
- Dexterity of hands and fingers to operate a computer keyboard and mouse.
Posting Open Date
04/18/2023
Posting Close Date
05/07/2023
Full Consideration Date
Special Instructions to Applicants
- This position is represented by a labor union and is subject to the terms and conditions of the SCUPA Collective Bargaining Agreement.
- Ability to work remotely if required due to emergency university closure.
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