Assistant to the Board Job at Texas A&M University
Job Title
Assistant to the Board
Agency
Texas A&M University System Offices
Department
Board Of Regents
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Salary:
Commensurate.
Job Description Summary:
Performs administrative duties to support the Executive Director, Assistant Executive Director and the Board of Regents Office.
Responsibilities:
- Manage BOR Annex (assistant building proctor) (includes assisting with key control/access).
- Assist with BOR meetings including review of agenda items, indexing, compilation & distribution of agenda materials (electronic & paper copies).
- Prepare draft scripts, meeting notices & agenda for BOR committees.
- Responsible for teleconference data system during telephonic BOR meetings & BOR office teleconferences.
- Board and Board committee meeting logistics (computer set-up, livestreaming, directing visitors & meeting participants).
- Responsible for coordinating BOR special events (receptions, dinners, Kyle Field suite, tickets, etc.) (design content generation, run of show, programs, remarks, electronic & print communication, site coordination, logistics).
- Supervise Manager, BOR Operations.
- Travel arrangements for regents & guests for BOR meetings, regent site visitation and special events (includes scheduling & transportation details).
- Prepare itineraries for Regents.
- Oversee and manage campus tours.
- Alternate property manager.
- Maintain the history of art & artifacts housed in BOR Annex (conduct Annex tours).
- Other duties as assigned.
Education and Experience:
- Bachelor's degree or equivalent combination of education and experience.
- Seven years professional administrative experience, including some supervisory experience.
Knowledge, Skills and Abilities:
- Excellent leadership, independent judgement and decision making ability.
- Excellent verbal and written communication skills.
- Strong public relations and organizational skills.
- Advanced skills in word processing, spreadsheet, database and other software.
- Ability to handle confidential and time sensitive issues.
- Work evenings, special events, commencements and home football game weekends.
- Ability to multi-task and work cooperatively with others.
Other Requirements:
This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A resume may be submitted in addition to a completed employment application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
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