The Purchasing Manager manages, directs, and provides daily guidance, direction, and oversight for Purchasing operations and Buyer staff. Reviews and approves solicitation specifications, addendums, bid/score tabulations, recommendations, and agenda items, resolves vendor disputes, and develops and implements policies and procedures.
This position will manage, direct, and provide daily guidance, direction and oversight for Capital construction procurement and agenda staff. This position will also, perform a variety of procurement services including, but not limited to reviewing all solicitation specifications, addendums, bid/score tabulations, RFPs, RFQs, RFCSPs, selection committee recommendations, and ensure any future agenda items are written properly.
2 Manages the receipt, review, and evaluation of bids, specifications, and award recommendations for all procurement or purchasing requiring City Council approval to ensure applicable laws and procedures are followed and quality purchases are made by the City and its departments.
3 Supervises, directs, and guides staff to maintain productivity; reviews and monitors all purchasing contracts for completeness and compliance with Federal, State and City codes and regulations; ensures appropriate tracking and management of vendor contracts and purchasing agreements.
4 Develops and approves schedules, priorities, and standards for achieving goals; recommends or adjusts work priorities, project schedules, resources, and work plans as required; inspects work for quality, evaluates work performance, and recommends awards for employees; gives advice, counsel, instruction, and identifies routine training needs for employees.
5 Manages and responds to procurement issues and prepares responses to the City Manager’s Office, City
Council, City Attorney, and City Auditor’s Office; responds to vendor protests and assists executive staff in
resolving issues regarding bids, proposals, specifications, high-tech procurement, exempt and emergency
purchases, and other large scale purchases; oversees vendor relations and handles terminations.
6 Supervises the development and implementation of software utilized by the Office of Procurement Services; reviews processes and procedures to ensure seamless integration with software and efficiencies; participates in the development and implementation of new and updated processes and procedures for operational efficiency.
7 Provides procurement direction and management in the issuance of notices, reconciliation of complex problems, and vendor protests; provides high level support for challenging or difficult situations and vendor mediations.
8 Develops and presents reports to execute staff and other key personnel.
2 Managing procurement activities, operations, staff, and vendor relations for a large scale purchasing division.
3 Ability to perform mathematical computations with accuracy and efficiency.
4 Considering the relative costs and benefits of potential actions to choose the most appropriate one.
5 Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
6 Communicating effectively orally and in writing.
7 Establishing and maintaining effective relationships.
8 Supervising staff, handling personnel issues, monitoring timecards and general payroll, and developing policies and procedures.
EDUCATION:
Bachelor's Degree in Business Administration, or Public Administration, Public Relations, Finance, or Human Relations
- Four (4) years of professional level experience in Procurement Processes, Contract Compliance and management, Service Request submittals, and Bond requirement submittals with Risk Management
- Two (2) years of management/supervisory experience
- High school diploma OR GED plus eight (8) years of the required experience including two (2) years of management/supervisory responsibilities will meet the education and experience requirements
- An associate's degree in any field plus six (6) years of the required experience including two (2) years of management/supervisory responsibilities will meet the education and experience requirements
- A bachelor's degree or higher in a non-specified field plus six (6) years of the required experience including two (2) years of management/supervisory responsibilities will meet the education and experience requirements
- A master's degree or higher in a specified field plus two (2) years of the required experience including two (2) years of management/supervisory responsibilities will meet the education and experience requirements
- Must pass Federal Aviation Administration (FAA) and Transportation Security Administration (TSA) background investigations.
1 Thorough knowledge of the principles, practices, and techniques of public relations and journalism.
2 Knowledge of all social media, news media, and related platforms.
3 Knowledge of customer service techniques to resolve problems and issues.
4 Ability to operate word processing computer programs.
5 Excellent language skills including knowledge of proper grammar, punctuation, and spelling.
6 Ability to speak in public and make presentations to a wide variety of groups.
7 Ability to maintain harmonious relationships with public officials, volunteers, other employees, and general public.
8 Ability to manage and lead personnel performing public information services and content.
9 Communicating effectively verbally and in writing.
10 Establishing and maintaining strong working relationships.
The salary listed on the job posting is the starting salary range; amount offered will depend upon qualifications.For evaluation purposes, acceptable qualifying experience for all positions must have been in a paid capacity unless noted otherwise in the minimum qualifications for the posted position.
Additionally, 30+ hours per week will be counted as full-time employment and will receive full credit for the amount of time employed. A minimum of 15 through 29 work hours per week will be counted as part-time employment and will receive half credit for the amount of time employed.
Vacancies currently available in the following department: Aviation
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