Employment Type:

Shift:

Description:

The primary purpose of your position is to perform administrative detail including record keeping, maintaining the switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community.

ESSENTIAL FUNCTIONS

• Know, understand, incorporate, and demonstrate the Mission, Vision, Values and Guiding Behaviors of Trinity Health and Trinity Senior Living Communities in behaviors, practices, and decisions.
• Consistently demonstrate (leads by example) Sanctuary Values to all internal and external customers (residents, visitors, volunteers, and associates.) Create and maintain an atmosphere of warmth, propagating a calm environment throughout the community.
• Execute assignments in a culture that is shared and collaborative across all divisions within TSLC.
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.
• Accumulate, maintain and provide statistical data as directed.
• Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
• Processes payments for deposit in accordance with established guidelines.
• Schedules appointments, processes mail, answers the switchboard.
• Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
• Orders and manages supplies.
• Greets and directs visitors & family members.
• Is responsive to the needs of the elders living in the community. Responding to internal and external inquiries in a courteous manner.
• Assist in preparing financial and statistical reports including census report.
• Assists department managers with various administrative functions, including copies, letters, preparing binders, etc.
• Attend and participate in scheduled training, in-service training, mandatory annual in-service training and educational classes as required/needed.Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the community policies and procedures.

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.
• Previous experience as a receptionist or in a secretarial position preferred.
• Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.
• Previous experience working in long-term care or with the geriatric population preferred.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.