About the Company

Pyro-Comm Systems was founded in Huntington Beach, CA in 1980 by Michael Donahue and quickly became one of the premier fire alarm companies in Southern California. The company’s focus was providing quality installations and service to contractors, end-users, and property managers. Many of the employees have more than 20 years of service with Pyro-Comm Systems. In 1996, Pyro-Comm Systems opened their second office in Carlsbad, CA to support clients throughout the greater San Diego area. In 2010, Pyro-Comm Systems opened a third office in the San Francisco Bay area to support clients throughout Northern California.

Today, Pyro-Comm Systems has ample staff throughout three offices and has annual revenues more than 20 million dollars from installations/ services over the past 5 years.

Pyro-Comm Systems has been involved in the design, engineering, and installation phases of Fire/Life Safety, Healthcare Communications, Security Intrusion, Voice & Data, CCTV and Access Control Systems on thousands of projects with Owners, Engineers, Developers and General Contractors. From design, engineering and code consulting, Pyro-Comm Systems provides “value added” services to Professional Engineers & Architects, Developers, Contractors, and End Users.

About the Job

· This position reports to the Branch Manager.

· The billing specialist oversees the tasks of sending invoices to clients and monitoring outstanding balances to ensure each account is paid on time and in full. They help our organization keep track of how much money is owed and by whom, often managing numerous client accounts at once. The ideal candidate must have excellent accounting skills as well as deep organizational skills to accurately handle all of the incoming payments, outgoing invoices, database updates, and more that make up their day-to-day responsibilities. On top of this meticulous attention to detail, the billing specialist must also possess excellent communication skills to answer questions for clients, solve their issues, and keep them updated with relevant account information.

Job Duties

· Send invoices and account updates to clients.

· Track monthly status of project SOV’s.

· Keep an accurate record of client accounts and outstanding balances.

· Track and release Progressive and Final Payment Waivers to the customers.

· Address and solve client questions and issues.

· Review Project Contract for billing requirements.

· Provide regular, accurate reports of billing data.

· Month End Reconciliation.

· Project Tax Calculations.

Experience and education

· Preferably have experience within the construction progress billings.

· Minimum of 2 year related experience in business-to-business billing processes.

· Intermediate Microsoft Excel and Word skills, in addition to use of Outlook and Customer Portal Systems.

· High School Diploma or GED required.

· Professional demeanor, able to interact with others with tact and respect.

· Strong oral and written communication skills.

· Ability to learn quickly and adapt to different Computer systems.

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Pleasanton, CA 94566: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Creating Schedule of Values: 1 year (Preferred)
• Contractor/Construction: 2 years (Preferred)

Work Location: One location

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