Bookkeeper Job at Sorrel River Ranch Resort and Spa
Corporate Bookkeeper
Sorrel River Ranch is a Four Diamond luxury guest ranch located along the scenic Colorado River surrounded by 2,000-foot high cliffs, buttes and mesas. This exclusive 240-acre riverside oasis is 17 miles from Moab, 21 miles from Arches National Park and 43 miles from Canyonlands National Park.
This position will be full time based out of our Palm Beach, FL corporate office.
Bookkeepers oversee a company's financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. The individual in this role will perform daily accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments.
Job Responsibilities:
Job Responsibilities:
- Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
- Cash handling functions for the hotel and reconcile all cash dropped at the front desk.
- Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads.
- Assist with financial and tax audits.
- Assist with preparing tax returns and corporate reporting requirements.
- Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full Profit and Loss responsibility.
- Assist financial Controller with completing the year-end audit process.
- Review and approve all reconciliation and audit work papers.
- Post ledger payments in property management system, reconcile and bill all ledger accounts.
- Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
- Reconcile credit card back-up and inform the Controller of any discrepancies.
- Bill out company credit cards and also maintain accurate and legible logs for all credit cards.
- Assist with reconciling bank statements.
- Prepare wire transfer confirmations for reimbursable invoices.
- Verify if credit card service charge is billed correctly for all credit card transactions.
- Reviewing all ledger details guest ledger, and deposit ledgers to validate proper payment and revenue posting.
- Review the postings, payments, revenue and guest balance reports on a daily basis.
- Ensure correct taxation are applied on all billing software Point of Sale (POS) and QB software's.
- Maintains accounting databases by entering data into the accounting program.
- Assign unique AR number to new approved accounts on both PMS and Back office software.
- Assist in reconciling open account status items.
- Input General Cashier Summary and maintain binder.
- File and distribute credit card cancellations, bulletins and credit warnings.
- Process and follow-up on all returned checks accepted as cash payment.
- Record General Ledger and City Ledger reconciliation.
- Analyze revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
- Maintain Vendor’s permanent files and Certificates of Insurance.
- Maintain contracts for vendors.
- Process payroll or verify payroll dollars and reports.
- Process authorize purchase requests as needed.
- Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.
- Any other job related duties as and when assigned by the controller.
Qualifications
- Education – College level
- Level of Bookkeeping experience (expert level) - MUST
- QuickBooks – MUST
- Dealing with Complexity
- Strong Data Entry Skills
- Confidentiality/ Thoroughness
- Strong organizational skills with attention to detail.
- Ability to compile facts and figures.
- Command of the English language both written and verbal.
- Proficiency with MS Office (Excel / Word) and experience with PMS like Opera, Room master, Protel, Visual One, Delphi, Sun Finance, Oracle Finance, SAP etc.
- Experience in working with multiple legal entities under different legal umbrellas
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