Construction Accounting Paraprofessional Job at Florida Atlantic University
Florida Atlantic University Boca Raton, FL 33431
$50,000 - $55,000 a year
For more information on everything FAU has to offer, please visit
www.fau.edu/jobs
.
Position Summary:
Florida Atlantic University is seeking a Construction Accounting Paraprofessional - Boca Raton, FL.
Summary of Responsibilities:
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Research operational problems and recommends/implements solutions.
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Recommends changes to existing accounting procedures and assists in developing new procedures.
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Serves as liaison for Construction and project accounting for Design & Construction, Physical Plant, Engineering & Utilities, and the University Community.
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Manages Workday process for construction accounting and Facilities Management accounting, operating procedures. Reviews proposals, contracts, pay applications, invoices, etc. for compliance with State and University procurement process and requirements. Ensures that proper documentation is kept and loaded into Workday to fulfill audit requirements.
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Creates requisitions for PECO supported expenditures and other funding sources. This also includes creating new vendors in WD system associated with construction projects.
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Coordinates timely processing of payments with Accounts Payable.
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Assists project managers with maintaining and reconciling all capital and renovation construction projects in workday system.
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Maintains quality service by enforcing customer service standards; analyzes and resolves quality and customer service problems; identifies trends; recommends system improvements for serving outside vendors and departmental units, related to repair and maintenance billing, project management for all campuses.
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Interfaces and assists with, the Controller’s Office, Purchasing, Finance and other departments to accomplish the processing of emergency and non-emergency repairs, maintenance, and collection bills in a timely manner, to include reconciliation, receipts creation, outside invoicing, payment approvals and expenditure transfer of funds for all campuses.
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Recommends and implements internal operating policies and procedures and improved office systems.
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Assists with the accounting of all capital projects and reporting of major and minor project budgets. This includes but not limited to Capital Outlay Implementation (COIPS) and budget amendments, budget releases major project budget accounting spreadsheets, tracking reversion dates, tracking BT number assignments.
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Assists with reconciling accounts on a monthly basis and investigates problems associated with payments by working directly with consultants, contractors, construction managers and vendors to determine resolution.
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Assists with developing work documentation and compiles information for financial statements or reports for a variety of funding sources.
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Assist with filing of construction accounting documents both electronically and hard copy as required.
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May be required to work during an emergency affecting the University.
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Performs other job-related duties as necessary.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
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Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
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State retirement options including tax-deferred annuities and Roth 403(b) plans.
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State employees Public Service Loan Forgiveness (PSLF) program -https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
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Flexible work arrangement plans -https://www.fau.edu/hr/employee_relations/flexwork.php
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Sick Leave Pool Program.
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Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion)!!
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Paid Community Engagement Volunteer Service Day -https://www.fau.edu/hr/files/COMMUNITY_ENGAGEMENT_VOLUNTEER_LEAVE4-2015.pdf
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Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at
https://www.fau.edu/hr/benefits/index.php
Minimum Qualifications:
A high school diploma or equivalent and five years of appropriate experience required.
Salary:
$50,000 - $55,000 per year.
College or Department:
Business Office Operations
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8 a.m. - 5 p.m.
Application Deadline:
2023-05-22
Special Instructions to Applicant:
This is an internal promotional opportunity open only to current Florida Atlantic University employees in service for over six months (SP/AMP/Faculty/OPS).
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.
A resume is required for this position. Make sure to attach the required documents in the Attachments section of the application. Any missing required documents will result in disqualification.
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