Contracts Administrator (Virginia Beach) Job at The GBS Group
Contracts Administrator
Responsibilities include but are not limited to:
- Contract negotiation and administration from drafting, revising, negotiating, dispute resolution, contract kick off and close out.
- Contributes to large volume of proposal efforts, collaborating with Program Managers, Project Controllers and Proposal teams to ensure compliant submittals on a variety of government and commercial proposals.
- Completes and/or coordinates completion of supporting documentation for proposals including:
- Cover Letters
- Cost Narratives
- Reps & Certs
- IP/data rights assertions
- Small Business Subcontracting Plans
- Negotiates contract/subcontract terms and conditions.
- Responsible for contract administration in support of customer contracts, task orders, and internal projects as assigned.
- Coordinates with internal stakeholders including Program Managers, Directors, Project Controllers, Accounting, and Security to ensure proposals and contracts comply with all public law requirements as well as company policies and procedures including import/export regulations
- Maintain contract documents, files and records in accordance with established policies, procedures and audit guidelines to ensure compliance through the procurement cycle
- Negotiates nondisclosure agreements, teaming agreements, proprietary information agreements, and other standard and non-standard agreements as assigned
- Monitor subcontractor performance, including funding, period of performance, deliverables, and invoices; review subcontract invoices for accuracy, availability of funding and in accordance with the purchase order terms and conditions.
- Assist with additional projects and other related duties as
Qualifications - Candidates must possess the following professional experience
and qualifications:
- Bachelor’s degree in business administration, Finance, or similar field.
- Must have at least 2 years of experience in government contracts administration.
- Experience supporting DoD/military programs and working knowledge of FAR/DFARS
- Understanding of the various contract types to include Fixed price contracts, cost type contracts, and time and materials contracts.
- Experience Negotiating Non-disclosure Agreements, Teaming Agreements, change orders, CFRs, Requests for Equitable Adjustment (REA), and Writing and negotiating Subcontracts.
- Administering Change Orders, Contract awards and Close Outs; Invoice milestone schedules and favorable payment terms
- Microsoft Office skills, including Word, Excel, PowerPoint and SharePoint or similar file repository
- Adobe Acrobat DC familiarity using fillable PDF forms and e-Sign;
- Must be able to obtain and maintain a Secret Clearance.
- Position may require some travel.
Desired Characteristics:
- Excellent verbal and written communication and negotiation skills
- Ability to work quickly and efficiently in order to meet tight deadlines, while applying creative problem-solving skills.
- Excellent attention to detail and organizational skills with the ability to manage multiple competing priorities
- Ability to work under minimal supervision and multi-task under pressure
- Ability to prioritize workload in accordance with team requirements.
- Ability to operate independently as well as with the team with an ownership approach to all work assignments.
- Ability to work well in a collaborative business environment with peers within the contracts group as well as with program managers and project teams.
- Strong organizational and analytical skills while applying attention to detail
- Self-motivated, flexible and have willingness to do 'what needs to be done' in a small business environment.
EEO Statement
The GBS Group is an equal-opportunity employer. Employment decisions will be based on legitimate, nondiscriminatory business reasons, including merit, qualification, experience, and abilities. Our employment policies will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex/gender, sexual orientation, gender identity or expression, transgender status, national origin, age, disability, marital or familial status, pregnancy, military/veteran status, genetic information, or any other characteristic protected by law. This policy governs all aspects of the employment relationship, including but not limited to selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training. Any employee who feels that he or she is or has been the victim of illegal discrimination or violation of this policy should immediately notify the Chief Administrative Officer or Human Resources. Employees may file a legitimate or good faith discrimination complaint without being subject to reprisal.
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