Convention Sales Coordinator

Full-Time

Denver, CO, US

Requisition ID: 1111

OBJECTIVE:

The Convention Sales Coordinator reports to the Director of Convention Sales in the Convention Sales department. The coordinator provides administrative support to assigned department staff in a variety of capacities including but not limited to preparation of various written communications, sales bid books, distribution of sales leads as needed, mail handling, events/meeting planning, telephone coverage, reporting, research, database management and assisting with completion of specially assigned projects.

Essential Functions:

• Accurately and efficiently prepare general correspondence, charts, tables, graphs, presentations, bid books, sales packets, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Collect sales leads/bid sheets, hotel bid responses, hotel block bid responses, etc. in a timely and professional manner.
• Administer and maintain department-related databases, project plans, and spreadsheets to track information and handle projects.
• Coordinate client site tours and itineraries. Track in-kind components of site tours.
• Respond to requests for information and follow up in a timely manner. Filter all routine and non-routine questions, email, visitors, and phone calls.
• Act as a liaison with other departments and external parties, including high-level staff, members, hotels, and current and potential clients.
• Coordinate all aspects of mailings including but not limited to material orders, preparation of mailing labels, stuffing envelopes, etc. Ensure customer information requests are filled in a timely manner.
• Prepare and distribute various weekly, monthly, quarterly, and annual internal and external reports within established deadlines as directed.
• Monitor inventory of sales-related publications and/or amenities; coordinate re-orders and deliveries.
• Coordinate aspects associated with weekly, monthly, quarterly, and annual activities/events/tradeshows for assigned staff and guests.
• Create, maintain, and distribute various weekly, monthly, quarterly, and annual calendars for assigned staff as directed.
• Prepare and process expense reports, invoices, and check requests for assigned staff in a timely and accurate manner.
• Conduct various research projects as directed.
• Organize, maintain, and archive various departmental records.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

EDUCATION:

A four-year degree is required, preferably in hospitality, administration, or other relevant field of study.

EXPERIENCE:

Minimum one (1) years’ experience in an administrative support role; hospitality experience is a plus.

COMPETENCIES:

• Proficient technology application skills: Advanced Microsoft Office or Google Suite (word processing, spreadsheet, and presentation), email and general digital skills
• Excellent command of the English language, oral and written
• Effective interpersonal skills, maturity, good judgment, and capability of communicating in a professional manner with a diverse range of individuals.
• Efficient and proven organizational skills; ability to prioritize and manage multiple projects/responsibilities simultaneously while meeting stringent deadlines in a fast-paced environment; detail oriented.
• Resourceful problem-solving and follow-up skills.
• Proactive; solid analytical skills; detail-oriented
• Reliable, dependable, flexible, and responsive; must be available to work overtime or outside normal business hours as required.

SALARY RANGE:

• $48,000.00 - $54,000.00

PHYSICAL ABILITY:

• Must be able to sit for extended period.
• Must be able to bend, stoop and reach.
• Must be able to lift up to 40 pounds on an occasional basis.

Job Type: Full-time

Pay: $48,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Cell phone reimbursement
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Paid training
• Profit sharing
• Vision insurance
• Work from home

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: Hybrid remote in Denver, CO 80202

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