Deputy Clerk - 2023 Job at Sumter County
GENERAL DESCRIPTION:
Advanced and specialized clerical work that is performed in accordance with prescribed and well-established procedures. Employees assigned to this classification require advanced and technical knowledge of the department and operations of the unit to which assigned.
ESSENTIAL JOB FUNCTIONS:
- Performs specialized, technical, clerical, record keeping, and election work. Work is performed with a minimum of supervision.
- Keeps appointment calendars. Receives and screens calls and refers callers to other employees. Takes notes and minutes of conferences, meetings, and functions as required.
- Prepares forms and composes letters. Sets up and maintains specialized office files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for others' use.
- Types using PC-based word processing software and processes correspondence, forms, reports, manuals, purchase orders, and related paperwork. Types information or enters data into the computer. Retrieves data for reports.
- Performs research and retrieval of records. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records. Maintains office supplies.
- Gives information in person or by telephone to other units and the public, applying knowledge of rules, regulations, and procedures of the assigned unit.
- Operates office machines such as computers, adding machines, multi-line phones, fax machines, copiers, and other general office machines with such accuracy as can be acquired from their use on the job.
- In case of emergency or crisis (hurricane, flood, etc.), the position must respond/perform emergency and recovery duties as assigned by the immediate supervisor.
- Employees hired on or after February 1, 2016, must be a tobacco-free person, both on and off the job, for at least one (1) year immediately preceding application and maintain the same tobacco-free status throughout the term of employment.
- Face tattoos (from ear to ear and hairline of the forehead to the bottom of the chin) are prohibited.
- Maintains regular physical attendance during normal work hours as assigned at one of the County's offices or work facilities with the ability to work evenings, nights, weekends, and holidays as required.
[These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.]
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