Document Control Specialist- Gulf Coast Lithium Refinery Job at Tesla
This position’s primary responsibility is to work with the existing project document management team to help support the Gulf Coast Lithium Refinery Project. The position will support in the design, planning, implementation, and execution of the documentation infrastructure by ensuring compliance with project documentation standards and processes. Role would support documentation and processes from the design phase and transition into operations. The successful candidate will support daily management and maintenance of the Aconex document management system including documentation from the internal Tesla project team, suppliers, and engineering design firms. The role will be responsible for ensuring up-to-date equipment documentation, records, procedures, standards, and the quality management system, as well as reporting on the same.
What You’ll Do- Support the document management team by operating as a contact for document control issues, support, and ongoing management of the system
- Work with sub-contractors and suppliers to ensure compliance with project documentation standards including the use of Aconex
- Process documents and deliverables including, but not limited to: submittals, designs, drawings, standards and other engineering and construction data
- Maintain critical correspondence (electronic and hard copies when necessary)
- Provide document management support to Cell Materials Project teams, ensuring that final and working documents are readily accessible to team members
- Review incoming document transmittals and document register for nonconforming documents. Correct as necessary to ensure the register remains clean and compliant
- Publish weekly reports and logs identifying open workflows, mail items, submittals, and other documents
- Work with team members to ensure proper maintenance and retention of all qualifying documents and information
- Work with sub-contractors and suppliers during contract closeout to ensure all project documents are received prior to releasing retention payments
- Maintain flexibility to provide additional support as requested or required based on project needs
- 10+ years of experience in the field of document management
- Experience with the Aconex electronic document management system preferred
- Advanced SharePoint experience preferred
- Advanced MS Excel skills
- Proficiency in Microsoft office suite
- Detail-oriented with exceptional organizational skills
- Demonstrated problem solving ability in cross-functional environment
- Innovative, open-minded, collaborative, and a team-oriented attitude
- Strong work ethic: ability to work long hours, evenings and weekends as needed by the projects
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