Galapagos Federal Systems, LLC is looking for a candidate to fill the Documentation Specialist professional position. The documentation specialist creates, prepares, and maintains functional, configuration, and user interface documentation. Creates online instructional material, release notes, user documentation, and basic manuals. A documentation specialist uses a standardized format and style to record improvements or modifications to a product or procedure. Collects, examines, and conducts research on any pertinent technical data that will be included in the documentation. They are in charge of, among other things, document management procedures, safeguarding the important records of their business, cataloguing them, and retrieving them as needed.

Education / Certifications:

• BA/BS degree with at least 8 years’ experience.
• At least 3 years in IA technology or a related area
• General certification IAT level per IAW AR 25-2

• Continuous education as required by certifications
• Background investigation as required by IA level and DoDI 8500.2

Skills / Experience Required:

Not listed in order of importance nor limited to:

• Adhere to customer standards, maintain outstanding quality, and correct mistakes while calling copying papers and carrying out other duties
• Guarantee the integrity of the original papers by processing, packing, and labelling completed projects
• Verify the accuracy and completion of forms, documents, and bills
• Identify issues and fix them in conjunction with management
• Delete any outdated documents
• Use programs and storage software for electronic filing
• Carry out conversion and transcription tasks
• Set up an archive system
• Obtain documents when asked
• Describe a long-term storage plan
• Categorize, sort, and label documents for convenience of use
• Abide by legal obligations
• Cooperate with coworkers to guarantee consistency in documentation procedures throughout the business
• Support internal and external audits
• Make sure the paperwork is accurate
• Teach staff how to use documents effectively
• Access to documents is restricted
• Get rid of outdated documents
• Make use of storage tools and programs for electronic filing
• Set up your business such that the services you give are both high-quality and safe
• Oversee routine maintenance, application software updates, and repairs for copy equipment
• Use software expertise to write, edit, modify, and compare papers by standards
• Perform transcription, conversion, and document scanning
• Manage correspondence, create budgets, and various documents
• Perform management of private records in utmost secrecy, along with document recovery
• Proofread, combine, and format documents occasionally
• Merge text and image documents and provide printing operations
• Oversee the execution of corporate and permitted initiatives within the allotted time, resources, and legal restrictions
• Keep hard copies of reports and electronic data files for FDA approval
• Check the loan documentation for adherence to the terms and conditions
• Work along with bank representatives to adhere to or modify governmental standards for loan documentation and UCC verification
• Check that documentation and corporate records adhere to all applicable legal, clinical, financial, and regulatory requirements
• Store, record, recover, archive, scan, and maintain documents and database systems
• Ability to organize, prioritize and meet deadlines
• Capable of conveying complex information in a simplistic manner
• Strong critical thinking and problem-solving skills
• Strong self-starter requiring minimal supervision
• Able to take proactive measures to prevent problems rather than reactive by nature
• Strong verbal and written communication to effectively express concepts, plans, and proposals
• Other duties assigned