Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:
The department is seeking qualified and motivated individuals that will work as part of a collaborative team of supervisors in the Editorial Operations (formerly Journal Operations) Department. The successful candidates will be responsible for supervising, coaching and supporting a team. They will be focused on team success and towards ensuring a positive author experience. This role requires the ability to prioritize team assignments, while collaborating toward departmental goals. Another important focus of this role is to support staff members in their performance progression and professional development; regular goal setting, guidance and counseling are essential. This role will work closely with other Supervisors as well as the department Manager to help define and drive the priorities of the department and ensure consistency and standardized practices when appropriate. Supporting the organizational Strategic Plan, particularly as it pertains to the initiatives of the Publications team is essential to this role.

The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position could require at times in office work, various geographic events and meeting attendance as instructed by your Supervisor. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.

Responsibilities:

• Supervision: The Team Supervisor works closely with staff to ensure that all functions are performed with a high level of accuracy and efficiency, as well as within the productivity standards set by the department.
• Performance Management: Individual and group performance is proactively assessed throughout the year. As a result of regular, formal meetings, appropriate feedback, guidance and support is provided. The Team Supervisor will work with the Manager and individual staff member.
• Professional Skills Development: Regularly meets with individual team members to address workflow and performance challenges and opportunities with an eye toward implementing continuous improvement.
• Performance Appraisal: Annual performance appraisals are conducted with staff participation to ensure an inclusive, and mutually comprehensive process.
• Workflow Management: Balancing available resources with changing daily work requirements is a critical component of this role. Works collaboratively with the other Team Supervisors and Manager to coordinate resources and work assignments to ensure that all facets of the operation are effectively and responsibly covered.
• Relationship Management: Works closely with other Team Supervisors and editorial staff to address specific issues, procedures and policy matters. The Team Supervisor also works with staff to help develop ideas and strategies that enhance the efficiencies of the workflow with an eye towards continuous improvement.
• Recruitment: Participates and collaborates throughout the recruitment, onboarding and training process. Identifying and selecting the strongest candidates as well as ensuring that new staff are integrated into a cohesive and supportive team environment are essential.
• Workflow and Associated Technology: Makes thoughtful recommendations concerning workflow changes and program development and testing; implements changes in consultation with Manager and assures associated documentation is created, vetted, and maintained on an ongoing basis.
• Workflow Support: Consistently performs routine and complex workflow tasks in support of the peer review process.

Education: High School Diploma or Equivalent required. Bachelor's degree preferred. In lieu of a degree, 4 years of relevant experience may be accepted.

Experience, Knowledge, Skills, and Abilities:

• Demonstrated leadership potential
• Ability to work with colleagues at all levels
• Experience in Journal and Data Services is highly desirable
• Solid technical knowledge and extensive grasp of work processes
• Strong organization, documentation, and prioritization skills
• Strong written and verbal communication skills
• Ability to exercise discretion and manage sensitive situations that require confidential handling
• Excellent judgment, attention to detail and follow through
• Ability to think critically when solutions are not immediately evident
• Ability to drive and motivate individuals and team with empathy and a positive attitude
• Ability to have difficult conversations with a focus on positive outcomes when possible
• Solid technical knowledge, in both internal and external applications, and extensive grasp of work processes
• Collaboration with individuals as well as among various teams
• Commitment to the APS Core Values
• Ability to adapt to quickly changing schedules and priorities
• Ability to work well with interdepartmental and intradepartmental teams as well as independently
• Good follow-through skills with particular attention to deadline oriented work

Travel: This position could require at times in office work, various geographic events and meeting attendance as instructed by your Supervisor.

Work Environment:
Our physical offices are located in College Park, MD, Washington D.C and Hauppauge, N.Y. We are operational in most US states. We are not operational in all 50 states. The APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS allows flexible work hours; responsiveness is required, however, during the core 9 am to 5pm Eastern Standard Time workday.

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

Web Presence:
Company: www.aps.org

Social Media: https://www.aps.org/newsroom/social/index.cfm

Amazing 2023 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid
• Dental benefits: individual coverage 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 14 paid days of significance; includes one week closure at the end of December
• 2023 Summer Break - Includes 3 extra paid days off: July 3, 2023 - July 5, 2023
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org.

All APS Employees must be vaccinated and provide proof of vaccination via our secured vaccination portal upon hire, unless they have an HR approved medical or religious exemption. The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. We welcome you to apply today! The deadline for all applications is January, 9, 2022. PM21 #LI-SB1


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