About Us

With a multinational global team of professionals, Davies Group is a professional services and technology firm working in partnership with highly regulated and leading global insurance businesses. At Davies Group, we support clients to manage risk and operate core business processes to help them transform and grow. We deliver operations, consulting, and technology solutions across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation, customer experience, human capital, transformation, and change management.

Are you looking for a company that is Dynamic and Innovative where the employees are Connected and Succeed Together? If so, Davies may just be the right choice for you.

Job Overview

Davies US is looking for an Events Coordinator to manage, plan, and execute all aspects of the event planning process. Reporting to the Events and Partnerships Manager, you will contact multiple stakeholders, act on feedback given, and coordinate, organize, research, and analyze various aspects associated with the planning of multiple event projects. You will research vendors and venues, organize and review vendor contracts, prepare event logistics, and be present at events to coordinate and manager the set up and tear down of events. To be successful in this role, you need to possess excellent planning skills, superb organizational skills, be able to communicate well with a wide range of stakeholders while keeping speed with the fast-paced environment. You need to be highly motivated, enthusiastic, and ready spring into action. You will be required to work in a hybrid role between the Nashville, TN office and remotely from your residency as well as be able to travel on occasion, up to 20% of the time for event support.

Responsibilities and Duties

• Manage, plan, and execute all aspects of the event planning process
• Research vendors and venues
• Organize and review vendor contracts
• Coordinate the planning of multiple events at any given time
• Preparation of event logistics
• Organize event overview and information pack for attendees within Davies
• Be present on site where required to coordinate and manage the set up and tear down of events
• Serve as the first point of contact at events
• Communicate with colleagues across the global team to ensure the events calendar is up to date and tasks for each event are on track and completed within deadlines
• Liaise with the business development team and marketing managers to ensure the
  necessary marketing materials per each event are prepared
• Utilize hospitality management and problem-solving to resolve any real-time issues that might arise the day of an event such as adjusting the timing of the next item due to a schedule conflict
• As a team, deliver successful events while ensuring event attendees are satisfied
• Work with marketing managers to develop pre and post event campaigns to maximize ROI on
  events
• Other duties or projects as assigned

Experience and Qualifications

Required

• 2 years of experience as an Events Coordinator or Events Assistant
• Associates degree in Marketing, Communications, Business Administration, or other related fields
• Proficiency in Microsoft Office Suite

Preferred

• Bachelor’s degree in Marketing, Communications, Business Administration, or other related fields
• Experience in the professional services sector beneficial

Knowledge, Skills, and Abilities

• Highly motivated, enthusiastic, and ready to spring into action
• Excellent collaborator and communicator – written and verbally - who can engage successfully with a wide range of stakeholders
• Superb organizational and planning skills with a high level of attention to detail
• Capable of working in a team and independently on projects and marketing
  activities - making suggestions/observations where we can improve and do better
• Able to meet tight deadlines and multitask under pressure in a fast-paced environment
• Superior time management skills with the capability of prioritizing multiple tasks and meeting tight deadlines
• Exceptional analytical and problem-solving skills
• Exhibit excellent interpersonal skills
• Display discretion with sensitive and confidential information

Essential Requirements

• Must have US work rights
• Willing to travel up to 20% of the time, about 3 to 4 days a month

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the individual for this job and are subject to change with or without notice.

Diversity and Inclusion

Rewards and Recognition

Benefits

• Medical, dental, and vision plans
• 401k plan with employer matching
• Paid Time Off, Sick Leave, and Paid Holidays
• Life insurance, short term, and long-term disability plans
• Amazing Executive and Senior leadership as well as fabulous colleagues

Work Environment and Physical Demands

This role operates from a professional office setting and a professional home-based office environment routinely using standard office equipment such as computers, phones, printers, photocopiers, and scanners and requires prolonged periods of sitting at a desk while working on a computer. While performing the duties of this job, the individual will be required to regularly hear and talk. This is a largely sedentary role requiring the ability to sit at a desk, reach outward, use a phone, have use of fingers to operate office equipment such as a keyboard, mouse, phone, printer, copier, and to reach above the head, bend, or stand as necessary.

Position Type and Expected Hours of Work

This is a full time, hourly, non-exempt position. The standard days and hours of work are Monday through Friday from 8:00 AM to 5:00 PM local time.

Location

Davies US, LLC is currently able to support employees residing in the following US locations: AK, AL, AR, FL, GA, HI, IA, ID, IL (except Chicago & Cook County), IN, KY, KS, LA, MN (except Duluth, Minneapolis, & Saint Paul), MS, MO, NC, ND, NE, NH, OH, OK, PA (except Philadelphia, Pittsburgh & Allegheny County), SC, SD, TN, TX, UT, VA, WV, WI, and WY. If you live in—or are willing to relocate at your own expense to—any of the listed locations, we look forward to your application! If there is a required or preferred location for an open role, it will be listed in the job description. Should your state not be listed, please visit https://davies-group.com/location/ to locate a subsidiary near you.