Role: Executive Administrative Assistant (Remote)

Shift 8AM- 4PM MON- FRI

Duties:

• Executive administration and support roles
• Highly developed customer service orientation
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Suite (Excel, Word, PowerPoint, Microsoft TEAMS)
• Attention to detail combined with proactive attitude, very good communication, and interpersonal skills
• Excellent teamwork and able to anticipate needs and respond accordingly
• Experience managing confidential and sensitive information
• Manage special projects and help organize and manage Executive Directors calendar, manage the sponsorship benefits and other ad hoc projects and tasks as required.
• General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members. Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
• Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
• Handling of administrative projects tasks with clearly defined content and time limitations.
• Acts as a team member for administrative projects and manages the administrative part of special tasks.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.

Experience:

• Requiring 5-7 years of high level administrative/project coordination experience required.
• Organizational Savvy
• Managing Change Continuous Learning
• Project Excellence
• Being resilient
• Effective Communication
• Timely decision making Knowledge of organization structures and working practices Best practice sharing

Education:

• H.S. minimum

Job Types: Full-time, Contract

Salary: $40.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Candidate must be vaccinated

Ability to commute/relocate:

• East Hanover, NJ 07936: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Provide administrative support executing activities while building strong relationships with those you interact with

Manage executive calendar and meeting scheduling
Coordinate complex international travel accommodations, including flights, hotel reservations, maps, directions, and ground transportation working in foreign currency.
Prepare and revise meeting and presentation materials
Create general correspondence, including letters, memos, e-mails, and reports
Complete and update reports and maintain systems and data
Maintain general office functions by updating and maintaining databases and files

Education:

• High school or equivalent (Required)

Experience:

• executive administrative assistant or office manager: 5 years (Required)

Shift availability:

• Day Shift (Required)

Work Location: One location

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