Executive Assistant Job at Boston Childrens Hospital
Job Summary
Advance world-leading child health research at the Computational Health Informatics Program (www.chip.org). You will be working in a fast-paced and collaborative research environment with faculty, staff and trainees that use data and computing to transform healthcare. The office space is beautiful and located at 401 Park Drive in a bustling neighborhood with coffee shops, restaurants and outdoor spaces.
At Boston Children’s Hospital, the number one pediatric hospital in the country, the quality of our care and research – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.
The Executive Assistant:
Boston Children’s Hospital offers competitive compensation and benefits
Advance world-leading child health research at the Computational Health Informatics Program (www.chip.org). You will be working in a fast-paced and collaborative research environment with faculty, staff and trainees that use data and computing to transform healthcare. The office space is beautiful and located at 401 Park Drive in a bustling neighborhood with coffee shops, restaurants and outdoor spaces.
At Boston Children’s Hospital, the number one pediatric hospital in the country, the quality of our care and research – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.
The Executive Assistant:
- Organizes and oversees admin support services. Plans work schedules to ensure adequate coverage for critical administrative functions. Monitors and ensures work is performed in conformance with established hospital and departmental policies and procedures.
- Monitors and maintains dept recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Oversees input of information into databases and spreadsheets, monitors data validity and compiles, prints and distributes periodic reports and other information.
- Monitors and reconciles budget reports and expenses; works independently to research and resolve errors or discrepancies. Collects, organizes and prepares information and materials required for assisting in the preparation of annual budget, grant applications and other complex reports and documents. Collects and compiles data from diverse sources, performs calculations, creates computer spreadsheets, graphs and charts, prepares analyses for supervisor's review.
- Transcribes and types from rough draft correspondence, reports, manuscripts, charts and other materials for clinical, administrative or research purposes, including highly complex and/or confidential financial/business documents. Proofreads and edits materials for accuracy, consistency and clarity. Receives and screens correspondence, composing and preparing responses.
- Plans and organizes logistic and administrative requirements for seminars, conferences, meetings and other programs or events. Obtains and organizes planning information, reserves event location(s) and secures supplies, equipment and services. Prepares program syllabus/schedules/agendas, collects and organizes teaching materials, and monitors all associated expenses.
- Schedules appointments and meetings and maintains supervisor's calendar. Prepares travel arrangements, including airline reservations and hotel accommodations.
- Serves as liaison to support service departments to request and coordinate provision of needed services.
- Provides positive and effective customer service that supports departmental and hospital operations.
- 2 years of occupationally specific education or an Associate's degree in business or a closely related field.
- Minimum 3 to 4 years’ experience required.
- Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
- Work requires the ability to communicate effectively both orally and in writing and provide
Boston Children’s Hospital offers competitive compensation and benefits
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