Job Title: Executive Assistant to CEO and Executive Team

Supervisor’s Title: Chief Executive Officer

Overview:

Join us in using the power of education to help millions of direct care workers access high skills training and higher-wage work, and grow the capacity of our health care ecosystem. If you’re hungry to both do good and do well, with a fast-growing, venture-backed, post-Series A company, then CareAcademy wants you.

COMPANY VISION

Anyone needing longer-term care can have a high quality of life in their own setting through access to an excellent & valued health care team.

CareAcademy is building an end to end home care enablement platform that will change healthcare by expanding access to health education and best practices. We prepare millions of direct care workers to fulfill our mission that anyone needing longer-term care can have a high quality of life in their setting through access to an excellent & valued health care team.

COMPANY MISSION

Provide the best platform for the discovery, onboarding, equipping, management, retention, and assurance of health care professionals and family caregivers to effectively help those who need them.

About You:

• The Executive Assistant must be creative, self motivated, highly organized, enjoy working within a large scaling, entrepreneurial environment that is mission-driven, results-driven, and collaborative-oriented.

• You must have previously demonstrated the ability to exercise good judgment and discretion in a variety of situations, while upholding a high level of confidentiality.

• The Executive Assistant will have the ability to work independently to ensure projects are delivered on time with a high level of accuracy and credibility.

• You have excellent written and verbal communication skills, strong administrative and organizational abilities, and are an expert in maintaining balance among multiple shifting priorities to effectively manage the time of the CEO and your own time.

• Demonstrated agility to ramp up as we continue to grow.

Essential Job Functions:

• Demonstrated ability to conserve the C-Suite’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communication when applicable.

• Represent the executive by attending meetings in the executive’s absence and speaking for the executive.

• Demonstrate a high level of integrity, professionalism, and discretion in handling confidential information.

• Provide executive support in a one-on-one working relationship within the executive team, working on scheduling, email correspondence, preparation for media appearances, and ensuring administrative tasks are completed.

• Serve as a liaison to the Board of Directors, fostering positive relationships with board members and communicating with grace and diplomacy.;

• Organize and coordinate executive outreach and work with the operations manager on special projects.

• Managing the day-to-day operations of the executive office in a remote environment and in-person when appropriate.

• Prepare the CEO in advance for all meetings and presentations.

• Organize and maintain digital documents and and records.

• Schedule and coordinate virtual and in-person meetings of executive teams, functional teams, the Board of Directors, etc.

• Prepare and edit correspondence, reports, presentations, and presentations.

• Make travel arrangements.

• Support functional unit leads when applicable.

Qualifications:

• 5+ years preferred

• Excellent written and verbal communication skills

• Scheduling/calendar management abilities

• Ability to perform and concisely present in-depth research

• Expert time-management capabilities

• Working in a professional environment

• Expertise with Slack, Asana, Google Workspace,

• Ability to support employees across multiple time zones

• Able to pass an extensive background check

Location

Boston • Remote

Hires remotely in

United States

Job type

Full Time

Visa sponsorship

Not Available

Compensation and Benefits:

CareAcademy strives to maintain a COVID-free workplace. To that end, being fully vaccinated is a condition of employment for all new hires, to the fullest extent permitted by applicable law. CareAcademy makes reasonable accommodations for qualified applicants with disabilities, sincerely held religious beliefs, or other conditions protected by applicable law.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change.