Salary $45,635.20 - $67,100.80 Annually

Location Council Bluffs - 51503 - Pottawattamie County, IA

Job Type Full-time

Agency 645 Iowa Department of Transportation

Job Number 23-01797

Closing 12/11/2022 11:59 PM Central

Point of Contact Scott Schram, Scott.schram@iowadot.us

Job Description

Location: This position reports to the District 4 Field Office in Council Bluffs, Iowa

Work Hours: 8:00 AM to 4:30 PM, Monday through Friday, hours may vary; some travel (primarily for training or meetings)

Travel: This position may require some overnight travel.

Are you seeking to diversify your skills while making a difference? As our Executive Assistant (Engineering Office Assistant 2), you will contribute your experience and strengths towards fulfilling our Mission- Making Lives Better Through Transportation. Alongside a supportive team, you will have the opportunity to further your skills while contributing towards IDOT s Core Values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.

Desired abilities:

• Works collaboratively with diverse group of people
• Maintains an attitude of determination and dedication
• Displays high standards of ethical conduct
• Treats customers courteously and be responsive to their needs
• Commits to providing a high-quality product and service
• Addresses and listens to others in respectful manner
• Motivates others towards completing a common goal

Executive Assistant Responsibilities:

• Serves as principal assistant to the District Management Staff including but not limited to District Engineer, Assistant District Engineer, District Construction Engineer, and District Maintenance Manager
• Plans, coordinates, and organizes office activities and flows of communications for the District Management Staff
• Maintains confidentiality of privileged and sensitive information
• Assists District Management Staff with hiring and onboarding processes
• Supports District supervisory functions such as performance evaluations, staff actions, out of state travel requests, and processing system access
• Develops, maintains, monitors, and tracks the formal agreements with other state agencies, other states, counties, municipalities, and Drainage Districts
• Creates and maintains databases to be used for analysis, tracking, and monitoring a variety of business functions
• Establishes and maintains vendor accounts for outside services for the district office.
• Serves as the first contact with the public for inquiries on the services provided or assets that maintain
• Operates computer programs such as WorkDay, Asset Works, Microsoft Office applications, and internally developed software programs

What we offer YOU:

• Teleworking opportunities
• Competitive pay and benefits package including health, dental, flexible spending, and life insurance
• Insurance benefits start first of the month following 30 days of employment - Monthly insurance premium (Iowa Choice*):
  • Single: $54/mo. employee share; $715/mo. state share
  • Family: $180/mo. employee share; $1,624.00/mo. state share
  • Other insurance options available. Please review HERE (Download PDF reader) (Download PDF reader)
• Opportunities for professional growth and development
• Paid time off effective immediately - Biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 10 paid holidays per year
• Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
• Optional 401A plan with employer contributions
• Employee Discount Programs from variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial)

Excited to pursue the next step in your career? Apply today!

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the following email: aa-eeo@iowadot.us
Reasonable accommodation such as: interpreter, translator, written materials, modified equipment / devices, ADA access, etc. This does not include scheduling needs.

Minimum Qualification Requirements

Graduation from high school or GED equivalent and five years of experience in highway design, maintenance, construction or materials;

an equivalent combination of education and experience substituting one year of administrative support experience in areas such as inventory management, training programs or administrative recordkeeping for each year of the required experience;

employment experience may be substituted on a year for year basis for the required high school education;

an equivalent combination of education and experience substituting one year of post high school course work (30 semester hours or equivalent) for each year of the required experience to a maximum substitution of four years;

employees with current, continuous experience which included two years experience as Construction Technician 1, Engineering Office Assistant 1, or Materials Technician 3 will be considered as qualifying.

For additional information, please click on this link to view the job description. (Download PDF reader)