About the Role

The Executive Administration role is keeping the CGO's path clear of nonessential tasks and serving as a liaison between Pushpay and all internal and external constituents.

Ranked number 14 by Seattle Business Magazine in the 'Washington's 100 Best Companies to Work For' list in the large companies category; and named as one of BuiltIn Seattle's 'Best Places to Work'

Benefits and Compensation

PTO: 1 hour of sick time for every 40 hours worked

Salary: $40.87 hourly

Position Status: Temporary Non-Exempt

What You'll Do

• Organization & Administration Management- Adhering to CGO's Ideal Week.
• Organize and schedule appointments.
• Preparing meeting materials for CGO, VP of Sales and VP of Marketing.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, and forms.
• Assist in the preparation of regularly scheduled reports.
• Book travel arrangements.
• Act as the point of contact for external clients working with the Sales and Marketing departments.
• Coordinate off-site events.
• Communication Management.
• Managing and organizing E-mail inbox for leaders to ensure cleanliness, conciseness, and organization at all times.
• Quickly bringing bottlenecks to light for decision.
• Maintaining confidentiality and high degree of ethical standards at all times.
• Working directly in assisting to run the company's business by acting as a surrogate on behalf of the CGO in all forms of communication, exercising discretion and independent judgment.
• LT Calendar and Events.
• Partnering with the EA for the CEO to support planning events in advance for the leadership team.
• Assisting marketing team with events.
• Project Management.
• Managing all inboxes (Evernote, receipts, etc.), tagging, electronically filing, collecting action items into projects, assigning tasks to others.
• Pursuing items in 'waiting'.
• Removing roadblocks.
• Keeping projects moving with momentum.
• Working directly in assisting to run the company's business by acting as a surrogate on behalf of the CGO, exercising discretion and independent judgment in all forms of project management, to include matters of significance such as those affecting, interpreting, and implementing management policies or operating practices, as well as carrying out major assignments in conducting the operations of the business.

What You'll Bring

• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
• Self-Awareness: Recognizes own strengths & weaknesses. Not defensive. Does not rationalize mistakes or blame others. Uses feedback mechanisms.
• Integrity: Does not ethically cut corners. Earns trust of co-workers. Puts organization above self interest. Inspires people to follow lead. Minimizes intimidation.
• Excellence: Sets high stretch standards of performance for self and others. Low tolerance for mediocrity. High sense of responsibility. Monitors client satisfaction (internal and external). Seeks simplicity.
• Resourcefulness: Passionately finds ways over, around, or through barriers to success. Achieves results despite lack of resources. Goes beyond the call of duty. Shows bias for action. A result- oriented "doer". Reputation for not giving up and being passionate.
• Enthusiasm: Achieves cohesive, effective team spirit with others. Treats others fairly and respectfully. Shares credit. Exhibits dynamism, excitement, and a positive attitude. Encourages others to do the same, discourages cynicism.
• Leading Edge: Reaches out to peers. Approachable. Leads peers to do what is best for the company. Constantly benchmarks best practices & expects others to do the same. Leaves a current role better than when started.
• Judgment/Decision Making: Consistent logic, rationality & objectivity in decision making. Neither indecisive nor hip-shooter.
• Organization/Planning: Plans, organizes, schedules and budgets in an efficient, organized manner. Focuses on key priorities.
• Pragmatism: Generates sensible, realistic, practical solution to problems.
• Adaptability: Not rigid. Copes effectively with complexity and change.
• High School Degree.
• 5 -7 years of executive or administrative experience.
• Proven experience as an admin assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and scanners.
• Proficiency in Google Applications, MS Office.

Physical Requirements

• The physical demands described here are representative of those which must be met by an associate to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this role, the associate is regularly required to stand or sit, reach, bend, and move about the facility. Facility is a normal office environment with variation of temperature and lighting.

Pushpay is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members.

If you have a disability under the Americans with Disabilities Act or similar law, or you require religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Pushpay, please contact peopleteam@pushpay.com.

About Pushpay

Pushpay helps organizations and communities come to gather & stay connected, strengthening community, connection, and belonging through our suite of mobile apps, management software, and giving technology. Our 550 Pushpay teammates support 10,000+ customers as they drive social good. In the 2021 financial year we were honored to process US $6.9 billion in charitable giving. We're growing fast, including an exciting acquisition in 2021, and we need driven talent. Join Pushpay and grow with us!