ABOUT QUARTUS

Quartus Engineering Incorporated (www.quartus.com) is a leading provider of engineering services and integrated hardware solutions for a wide range of clients and industries. We employ advanced computer-aided engineering tools in the areas of optics, structural, thermal, and coupled analyses. We couple our engineering analysis capabilities with design, prototype, integration and test capabilities to create solutions for our clients that are of extraordinary value.

WHAT WILL YOU DO?

As an Executive Assistant, you will help support our Senior Leadership Team with scheduling, organization, and administrative tasks.

ESSENTIAL JOB FUNCTIONS

• Manage calendars, coordinate meetings, and resolve scheduling conflicts
• Prepare agendas for meetings, record minutes, and follow up on action items
• Arrange travel and process expense reports
• Create high quality slide decks for presentations, spreadsheets, reports, agendas
• Assist in organizing and prioritizing activities and workflow
• Keep team advised of time-sensitive issues
• Draft, review, and send communications on behalf of the team
• Create quarterly staff newsletter
• Assist with event planning (ie large group onsite, offsite, lunches, team building, etc.)
• Perform clerical duties like copying, mailing, filing
• May assist marketing with tradeshow logistics, copy editing, etc.
• Build strong relationships at all levels of the organization and manage a variety of special projects

LOCATION

Position is based on site in San Diego, CA.

WHAT ARE WE LOOKING FOR?

• 10 years of administrative experience supporting senior management
• Marketing experience a plus
• Ability to work in a dynamic and fast-paced environment
• Excellent communication skills, ability to ask clarifying questions, and follow up
• Advanced knowledge of Microsoft 365, including OneNote, Word, Excel, and PowerPoint
• Must be a US Person (US Citizen or US Permanent Resident)

Executive Order 14042 directs Government Contractors and Subcontractors to provide COVID-19 safety protocols for all employees working on or in connection with a Federal Government contract. These safety protocols include, among other requirements, a vaccine mandate requiring full vaccination for employees of covered federal contractors, with limited exceptions for those legally entitled to an accommodation. As a Government Contractor, we require all employees to (a) establish that they have been fully vaccinated; or (b) obtain an approved exemption as an accommodation. Any offer from the Company is contingent upon you meeting this requirement prior to starting your employment.

Quartus is an equal opportunity employer and we are committed to employing a diverse workforce, including, but not limited to, minorities, women, individuals with disabilities, and protected veterans. Quartus provides comprehensive benefits including competitive salary, discretionary performance-based bonus, employee stock ownership plan, medical, dental, vision, and 401k plan with company match.

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Desired salary

Work Location: One location

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