Executive Assistant Job at Sam Ash Music Corp

Sam Ash Music Corp Hicksville, NY 11801

Sam Ash Music has been a leading music instrument retailer nation-wide for 99 years. The business is family owned and run with 44 stores across sixteen states. We are seeking a dynamic Executive Assistant to fill an extremely important role in providing high-level support to our executives and the business overall.

Supervisory Responsibilities:

· Currently there are no supervisory responsibilities for this position.

Duties/Responsibilities:

· Provides high-level administrative support to the CEO, CFO and other assigned leadership staff.

· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents and communications for senior staff.

· Answers, screens, and redirects phone calls to the appropriate departments within the company with ability to trouble shoot and/or resolve inquiries and questions when necessary.

· Create and update corporate forms, maintain and update directory lists.

· Tracks company licenses, permits, filings, and insurance policies. Apply for or renew licenses and permits for Corporate and stores.

· Welcomes and directs visitors, clients and deliveries.

· Manages incoming and outgoing mail, uses mail machine and works with vendor for maintenance and supplies of postage machine.

· Schedules, coordinates and arrange meeting and travel arrangements, maintaining notes and meeting minutes when applicable.

· Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

· Performs office tasks including maintaining records, ordering supplies, performing basic bookkeeping, and coordinates maintenance of office equipment.

· Performs other related duties as assigned by the executives.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Excellent time management skills with a proven ability to meet deadlines.

· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

· Excellent organizational skills and attention to detail.

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

Education and Experience:

· High school diploma required

· Minimum of three years of experience in an administrative role.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $50,000.00 - $52,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Hicksville, NY 11801: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Office Administration: 1 year (Preferred)
  • Executive Assistant: 1 year (Preferred)

Work Location: In person




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