Executive Assistant to CEO

Smith’s Farm Sales is looking for an Executive Assistant to support the CEO of a growing produce company. The candidate will perform a variety of administrative and organizational tasks to promote sales team efficiency and Executive effectiveness.

The right candidate will anticipate the needs of the CEO and help the team stay focused on projects by resolving operational and administrative issues before they arise. The candidate must be able to move quickly with the changing environment and be up to date with the latest going-on in each department. The

Exec. Asst will be a key communicator between leadership and growing partners as well as vendors and customers so excellent instincts and communications skills are a must. In addition to being organized and analytical, the right candidate will show ownership and be comfortable working behind the scenes.

To be successful in this role, you should be well-organized, have great time management skills and a flexible personality that can adapt to dynamic circumstances. Ultimately, you will contribute to the efficiency of our businesses by providing personalized and timely support to several areas of our business.

Responsibilities

• Act as the first point of contact for all internal and external inquiries for the executive team.
• Manage calendars, schedule appointments and coordinate meetings, including setting agendas, taking minutes and distributing notes.
• Responsible for organizing and administering operational initiatives, assisting team in staying on track.
• When busy, be a gatekeeper between staff/clients and executive.
• Arrange travel and accommodation for executives, including booking flights, hotels, and transportation.
• Provide both personal and professional support to CEO in all areas.
• Manage and maintain confidential files, databases, and records in an organized and efficient manner.
• Personal assistant level support to busy CEO will be required - discretion and confidentiality are a must.

Qualifications:

• Bachelor's degree preferred.
• Hussle, confidence and ability to take direction and receive feedback
• Proven experience as an executive assistant or similar role preferred
• Strong proficiency in Microsoft Office 365 – Teams, Excel, PowerPoint and Outlook Calendars and Task Management.
• Detail oriented but creative in building solutions and protocols to support better efficiencies.
• Good sense of humor and positive attitude

Smith’s Farm Sales offers generous benefits and flexibility for the right candidate. All team members work very hard often outside of traditional business hours but are afforded great flexibility in exchange.

Operations for company business exist in Maine, North Carolina, Georgia and Florida and support to CEO may require occasional travel.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Health insurance
• Health savings account
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Saint Augustine, FL 32080: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Powerpoint (Preferred)
• Microsoft Excel (Preferred)

Work Location: In person

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